Human Resources Assistant

Job Posting Organization:
The position is located in the Regional Office for the Middle East and North Africa (ROMENA) of the United Nations Office on Drugs and Crime (UNODC). UNODC was established to assist Member States in their struggle against illicit drugs, crime, and terrorism. The organization aims to promote justice, security" style="border-bottom: 1px dotted #007bff !important;">security, and the rule of law, and it operates in numerous countries across the globe, focusing on various issues related to drug control, crime prevention, and criminal justice. UNODC employs a diverse workforce and collaborates with various stakeholders to achieve its mission.

Job Overview:
The Human Resources Assistant will play a crucial role in supporting the recruitment and placement processes within the UNODC. This position involves participating in the recruitment process for administrative positions, engaging with UN Volunteers (UNVs), consultants, and other personnel. The incumbent will evaluate and screen applications, prepare candidate profiles, identify short-lists, and conduct preliminary interviews. Additionally, the role includes supporting the management of recruitment processes for interns and ensuring compliance with UNODC policies. The assistant will also be responsible for organizing training courses and workshops, providing guidance on HR policies, and monitoring training compliance. The position requires maintaining HR-related automated systems, conducting research on HR issues, and providing general office support services. The Human Resources Assistant will also be involved in contract management, ensuring timely finalization of staff contracts, and monitoring staff attendance in the MENA region.

Duties and Responsibilities:
The duties and responsibilities of the Human Resources Assistant include:

• Participating in the recruitment process for administrative positions and engaging UNVs, consultants, and other personnel.
• Evaluating and screening applications, preparing candidate profiles, and conducting preliminary interviews.
• Supporting the implementation of recruitment processes for locally recruited staff, including job classification and vacancy announcements.
• Assisting in organizing competitive recruitment examinations and maintaining vacancy announcement files.
• Organizing and conducting training courses and workshops for staff development.
• Providing guidance on HR policies and procedures to UNODC staff in the MENA region.
• Monitoring training activities and compliance with mandatory training requirements.
• Acting as the focal point for contract management, ensuring timely finalization of contracts and performance evaluations.
• Maintaining HR-related automated systems and preparing periodic reports. 1
• Conducting research on HR-related issues and assisting in the preparation of notes and reports. 1
• Providing general office support services, including drafting and finalizing correspondence, maintaining files, and scheduling appointments. 1
• Assisting with data collection and analysis for HR reporting and decision-making. 1
• Monitoring staff attendance and maintaining attendance records for national staff. 1
• Supporting the creation of HR reports and tracking sheets. 1
• Maintaining the staffing table, gender distribution, and organizational structure for UNODC ROMENA. 1
• Assisting with visualizations and updating information materials such as web pages or brochures. 1
• Performing other work-related duties as required.

Required Qualifications:
The required qualifications for the Human Resources Assistant position include a high school diploma or equivalent. A minimum of five years of work experience in human resources, administration, or related areas is required. This experience can be reduced to three years for candidates who possess a first-level university degree or higher. Proficiency in using computers and standard MS Office software packages (MS Word, Excel, PowerPoint) is essential, along with knowledge of spreadsheet and database packages. Experience in handling web-based management systems is also required. Work experience with the United Nations system or other international organizations is desirable, as is experience in data analytics or related areas. Familiarity with a large Enterprise Resource Planning System is also considered an asset.

Educational Background:
The educational background required for this position is a high school diploma or equivalent. Candidates with a first-level university degree or higher may have their minimum work experience requirement reduced, indicating that higher education is valued in this role.

Experience:
Candidates must have a minimum of five years of relevant work experience in human resources, administration, or related fields. However, this requirement can be reduced to three years for those who hold a first-level university degree or higher. The experience should include proficiency in using standard office software and familiarity with web-based management systems. Additionally, experience in data analytics or related areas is desirable, as well as experience working with the United Nations or other international organizations.

Languages:
For this position, proficiency in English and Arabic is required, as these are the working languages of the United Nations Secretariat for this job opening. Knowledge of French is also beneficial, as it is one of the official languages of the UN. Candidates should demonstrate their language skills according to the UN Language Framework, which outlines the minimum required level for each language skill.

Additional Notes:
The job posting does not specify the contract duration, seniority level, or whether the position is full-time or part-time. However, it is important to note that the role is based in Cairo, Egypt, and may involve working with international teams. Compensation and benefits details are not provided in the job description, but candidates can expect to receive standard UN benefits as part of their employment.