HR and Administrative Assistant

Job Posting Organization:
The United Nations Development Programme (UNDP) is the UN's global development network, advocating for change and connecting countries to knowledge, experience, and resources to help people build a better life. Established in 1965, UNDP operates in 170 countries and territories, focusing on eradicating poverty and reducing inequalities. The organization has been active in Kyrgyzstan since 1992, providing support for development progress and working with various stakeholders to promote inclusive and sustainable development solutions. UNDP emphasizes transparency, accountability, and collaboration, striving for excellence and innovation in its operations.

Job Overview:
The HR and Administrative Assistant plays a crucial role in supporting the UNDP Country Office in Bishkek by executing a full range of HR and administrative services. This position requires a proactive approach to ensure compliance with UNDP policies and procedures while maintaining high standards of service delivery. The assistant will work closely with the Operations Manager and Human Resources Associate to implement HR strategies, manage recruitment processes, and provide administrative support. The role also involves fostering a collaborative environment and contributing to the continuous improvement of HR and administrative functions within the office. The HR and Administrative Assistant is expected to enhance staff integration and readiness through effective onboarding processes and maintain accurate HR records and documentation.

Duties and Responsibilities:

• Implement HR and Administrative strategies ensuring compliance with UNDP rules and regulations. Provide inputs for business process mapping and develop internal Standard Operating Procedures (SOPs) in HR and Administrative management.
• Manage recruitment processes for various appointment types, ensuring timely identification and selection of qualified candidates. Maintain HR data and support payroll-related inquiries.
• Oversee administrative services including travel arrangements, procurement processes, and event organization. Ensure proper documentation and compliance in all administrative functions.
• Support knowledge building and sharing within the office, contributing to learning activities and knowledge networks.
• Provide backstopping functions to HR and Administrative teams during absences, ensuring continuity of services.

Required Qualifications:
Candidates must possess a minimum of five years of responsible administrative and human resources experience at the national or international level, or two years with a Bachelor’s degree. Relevant experience in HR services and administrative functions is essential. Proficiency in computer applications and office software is required, along with strong organizational and communication skills. Candidates with CIPS certification will have a distinct advantage, and those without it are expected to obtain it within one year of recruitment.

Educational Background:
A secondary education is required, while a university degree (bachelor’s degree) in Human Resources, Organizational Management, Economics, Business or Public Administration, or relevant social sciences is preferred. CIPS level 2 certification is highly desirable and will be considered an advantage during the selection process.

Experience:
The position requires a minimum of five years of relevant experience in administrative and human resources roles, with a preference for candidates who have worked in international organizations or the UN system. Experience in implementing HR services, administrative functions, and using ERP systems is highly valued. Candidates should demonstrate a strong ability to work with various stakeholders and clients.

Languages:
Fluency in English, Kyrgyz, and Russian is mandatory for this position. Proficiency in additional languages may be considered an asset but is not required.

Additional Notes:
This position is full-time and based in Bishkek, Kyrgyzstan. UNDP is an equal opportunity employer and values diversity in its workforce. The organization is committed to creating an inclusive workplace and does not tolerate harassment or discrimination. Selected candidates may undergo relevant checks and are expected to adhere to UNDP's standards and principles. UNDP reserves the right to select multiple candidates from this vacancy announcement and may retain applications for similar positions in the future. Candidates are encouraged to use AI responsibly in the recruitment process and should be aware that UNDP does not charge any fees during recruitment.