Operations Analyst

Job Posting Organization:
UN Women was established in July 2010 as part of the UN reform agenda to enhance the impact of gender equality and women's empowerment initiatives. The organization is dedicated to eliminating discrimination against women and girls, empowering women, and achieving equality between genders in various sectors including development, human rights, humanitarian action, and peace and security" style="border-bottom: 1px dotted #007bff !important;">security. UN Women operates globally, providing leadership and support to Member States and building partnerships with civil society and other stakeholders to ensure that commitments to gender equality are translated into action. The organization focuses on integrating corporate strategy and performance measurement to improve decision-making and accountability, particularly through its Strategy, Planning, Results and Effectiveness Division (SPRED).

Job Overview:
The Operations Analyst position within UN Women's Strategic Planning Unit (SPU) involves overseeing all operational aspects of the unit, ensuring compliance with UN Women rules and regulations. The role requires the analyst to manage financial and human resources, procurement, logistics, security, and information technology services. The Operations Analyst will also support programmatic functions, including knowledge management and reporting on workplans. This position is crucial for maintaining operational efficiency and ensuring that SPU staff are well-informed about corporate policies and procedures. The analyst will work closely with various divisions within UN Women to ensure that operations align with organizational goals and standards.

Duties and Responsibilities:
The Operations Analyst will coordinate operations in SPU according to UN Women policies, draft and implement annual workplans, oversee budget and financial management, and ensure compliance with HR and procurement policies. Responsibilities include managing recruitment processes, acting as HR/Leave Monitor, supporting logistics for official travel, providing administrative support for events, and organizing training sessions on operations-related matters. The analyst will also track resource planning and expenditures, exercise financial controls, manage procurement processes, oversee asset management, and ensure compliance with security regulations. Additionally, the analyst will provide coordination and technical support for workplans and audits, and contribute to system enhancements.

Required Qualifications:
Candidates must possess a Master's degree or equivalent in Business Administration, Public Administration, Finance, HR, or a related field. A first-level university degree combined with two additional years of qualifying experience may be accepted in lieu of an advanced degree. The position requires a minimum of 2 years of extensive experience in office management, operations, or budget/finance within a large international or corporate organization. Experience in program/project management, proficiency in office software, and familiarity with web-based management systems are essential. Desirable qualifications include experience with ERP systems, international development, and strategic planning processes.

Educational Background:
The educational requirement for the Operations Analyst position is a Master's degree or equivalent in relevant fields such as Business Administration, Public Administration, Finance, or Human Resources. Alternatively, a first-level university degree along with two additional years of qualifying experience may be accepted in lieu of the advanced degree. This educational background is crucial for understanding the complexities of operations management within an international organization like UN Women.

Experience:
The position requires a minimum of 2 years of progressively responsible experience in office management, operations, or budget/finance in a large international or corporate organization. Candidates should have experience in program/project management and be proficient in using computers and office software packages. Experience with modern web-based ERP systems, particularly Oracle Cloud, is desirable. Additionally, experience in international development or humanitarian work, as well as familiarity with the UN system, is advantageous.

Languages:
Fluency in English is mandatory for this position. Knowledge of another official UN language, such as French, Arabic, Chinese, Russian, or Spanish, is considered desirable and would enhance a candidate's qualifications.

Additional Notes:
This position is a locally recruited National Officer role, which means it is open only to nationals of Germany. The job may involve full-time commitments and requires adherence to UN Women’s policies and standards of conduct. Selected candidates will undergo rigorous reference and background checks, including verification of academic credentials and employment history. UN Women promotes a diverse and inclusive work environment and has a zero-tolerance policy for misconduct, including discrimination and harassment.