Responsable Administration et Paie

Job Posting Organization:
Action contre la Faim, established in 1979, is an international non-governmental organization dedicated to combating hunger worldwide. With a mission grounded in humanitarian principles such as independence, neutrality, non-discrimination, and professionalism, the organization has been active for over 45 years. Its primary goal is to save lives by eliminating hunger through prevention, detection, and treatment of undernutrition, particularly in emergency situations arising from conflicts and natural disasters. Action contre la Faim coordinates its programs across seven key areas: Nutrition and Health, Mental Health and psychosocial-support" style="border-bottom: 1px dotted #007bff !important;">Psychosocial Support, security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">Food Security and Livelihoods, Water, Sanitation and Hygiene, Advocacy, Climate, and Research. In 2024, the organization assisted over 26 million people across 57 countries globally, showcasing its extensive reach and commitment to humanitarian efforts. More information can be found on their official website at www.actioncontrelafaim.org.

Job Overview:
The position of Responsable Administration et Paie involves ensuring compliance with internal and regulatory obligations regarding personnel management under the supervision of the Head of Administration and Payroll. The role encompasses a variety of responsibilities aimed at maintaining effective personnel administration and payroll processes. The successful candidate will be expected to manage contractual obligations for staff, prepare necessary administrative documents such as resignation letters, employer certificates, and employment promises, and calculate indemnities. Additionally, the role includes managing contract terminations, preparing variable elements for final settlements, and ensuring proper registration of personnel with URSSAF. The candidate will also organize appointments with occupational health services, provide information to employees, and conduct briefings for new hires as well as debriefings for departing employees. Monitoring and controlling attendance and absence records for both local and expatriate staff is also a critical function of this position. The role requires responding to information requests during audits and addressing any anomalies in ongoing management processes. The candidate will also be expected to identify needs for IT improvements and participate in projects aimed at enhancing administrative efficiency, ensuring the continuity of service operations.

Duties and Responsibilities:

• Manage contractual agreements for personnel and prepare necessary administrative documents including resignations, employer certificates, and employment promises.
• Calculate indemnities related to contract terminations.
• Handle administrative declarations and prepare variable elements such as transport allowances and meal vouchers for final settlements.
• Ensure proper registration of personnel with URSSAF.
• Organize appointments with occupational health services.
• Provide information and respond to inquiries from employees.
• Conduct briefings for new employees and debriefings for employees at the end of their contracts.
• Monitor and control attendance and absence records for both local and expatriate staff.
• Manage declarations and cases of illness, maternity, and work accidents with the relevant social security bodies. 1
• Gather and provide documentation during audits. 1
• Identify and report anomalies in personnel management. 1
• Propose IT solutions and participate in improvement projects. 1
• Ensure continuity of service operations within the administration and payroll department.

Required Qualifications:
Candidates must possess a higher education qualification in Human Resources, such as a DUT, professional license, or a Master's degree (Master 1 or 2). A minimum of two years of experience in a similar role is required. Proficiency in payroll software, ideally NIBELIS, is essential, and familiarity with time management tools is considered an advantage. The candidate should demonstrate strong organizational skills, attention to detail, and responsiveness, along with the ability to adapt to new IT tools. Experience in the non-profit sector or familiarity with its operational dynamics is a plus.

Educational Background:
The educational background required for this position includes a higher education degree in Human Resources. Acceptable qualifications range from a DUT (Diplôme Universitaire de Technologie) to a professional license or a Master's degree (Master 1 or 2). This educational foundation is crucial for understanding the complexities of personnel management and payroll processes within the organization.

Experience:
The position requires at least two years of relevant experience in a similar role, which should encompass a solid understanding of personnel administration and payroll management. This experience is vital for ensuring compliance with legal and organizational standards and for effectively managing the various responsibilities associated with the role.

Languages:
Fluency in English, both spoken and written, is mandatory due to the international nature of the work environment. Proficiency in additional languages may be considered beneficial but is not explicitly required for this position.

Additional Notes:
The employment status for this role is classified as a cadre (executive) position under a fixed-term contract (CDD) lasting 4.5 months, concluding on September 30, 202

• The position is full-time, based in Montreuil (Seine-Saint-Denis). The salary range is between 37,000 and 44,000 euros gross annually, depending on experience. Employees are entitled to 25 days of paid leave per year and 21 days of RTT (reduction of working time). Health coverage and insurance are provided, with 80% of costs covered by Action contre la Faim. Salary maintenance provisions are in place for illness, maternity, and paternity. Transport allowances cover 50% of the commuting costs, and meal vouchers are subsidized at 60% by the organization. The organization also offers social benefits through the CSE (Comité Social et Économique), including gift vouchers and reimbursements for cultural activities. Remote work is permitted for all employees within metropolitan territory, with a requirement for on-site presence at the headquarters for four days per month, as well as mandatory attendance for collective meetings and events (up to three days per month) and two days during the onboarding process. Employees also have unlimited access to the Talentsoft e-learning platform for professional development. Action contre la Faim is committed to inclusivity and actively fights against all forms of discrimination.