Administrator

Job Posting Organization:
The Norwegian Refugee Council (NRC) is a humanitarian organization established in 1946, dedicated to helping people affected by displacement. With a mission to protect the rights of displaced individuals and provide assistance in various forms, NRC operates in multiple countries around the world, focusing on providing education, shelter, security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">food security, and legal assistance. The organization employs thousands of staff globally and is known for its commitment to humanitarian principles and effective response in crisis situations.

Job Overview:
The Administrator position at NRC involves a range of support functions essential for the smooth operation of the organization in the field. The role is crucial in implementing the support function portfolio according to the established plan of action. The Administrator will assist in preparing and developing status reports as required by management, ensuring that all administrative processes are adhered to according to NRC policies and guidelines. This position requires a proactive approach to managing administrative tasks, coordinating with various departments, and ensuring that all operations run efficiently and effectively. The Administrator will also play a key role in maintaining the safety and security of NRC assets, managing staff accommodations, and ensuring compliance with organizational procedures.

Duties and Responsibilities:
The Administrator will be responsible for implementing and maintaining a filing system for all administrative documents, coordinating IT services and maintenance, preparing payroll data for casual and incentive staff, and managing the security of NRC assets. The role includes representing the organization in compound management meetings, coordinating cleaning and renovations of NRC compounds, and managing inventory of office and accommodation assets. The Administrator will ensure timely payment of utility bills, manage the asset register, and conduct quarterly physical checks of assets. Additionally, the Administrator will provide regular health, safety, and security briefings to staff, liaise with UN agencies and NGOs for security information, and maintain custody of office keys. Other duties may be assigned by the line manager as necessary.

Required Qualifications:
Candidates must have experience working as an Administrator or in Safety and Security within a humanitarian or recovery context. Previous experience in complex and volatile environments is essential, along with documented results related to the responsibilities of the position. Proficiency in English is mandatory, and candidates should possess a Bachelor’s degree in Business Administration, Information Technology, or related fields. Relevant course certifications in project management, risk assessment, or facility management are also required. Training in health, access, and security is considered an asset.

Educational Background:
The educational background required for this position includes a Bachelor’s degree in Business Administration, Information Technology, or a related field. Additional certifications in project management, risk assessment, or facility management are highly desirable. Training in health, access, and security will also be beneficial for candidates applying for this role.

Experience:
Candidates should have a minimum of 2 to 3 years of relevant work experience in administrative roles or safety and security within humanitarian contexts. Experience in managing administrative functions and IT services is crucial, as well as a proven track record of working effectively in challenging environments.

Languages:
Proficiency in English is mandatory for this position. Knowledge of additional languages may be considered an advantage, particularly in a multicultural environment where communication with diverse stakeholders is essential.

Additional Notes:
NRC is an equal opportunity employer, and qualified local nationals or residents of Garissa County are highly encouraged to apply for this role. The position may involve full-time commitment, and specific details regarding contract duration and compensation will be provided during the recruitment process.