Human Resources (HR) Associate

Job Posting Organization:
UN Women was established in July 2010 as the United Nations Entity for Gender Equality and the Empowerment of Women. The organization was created as part of the UN reform agenda to consolidate resources and mandates for greater impact in the area of gender equality and women's empowerment. UN Women merges and builds upon the work of four previously distinct parts of the UN system that focused on gender issues. The organization operates globally, with a particular focus on the Asia-Pacific region, where it addresses gender equality challenges across 42 countries. UN Women aims to eliminate discrimination against women and girls, empower women, and achieve equality between women and men as partners and beneficiaries of development, human rights, humanitarian action, and peace and security" style="border-bottom: 1px dotted #007bff !important;">security. The Regional Office for Asia and the Pacific (ROAP) plays a crucial role in implementing these goals by providing normative support, coordination, and high-quality programming.

Job Overview:
The Human Resources (HR) Associate position at UN Women is designed to provide administrative and logistical support in various HR functions, including recruitment, placement, benefits administration, and personnel separation. The HR Associate will work under the technical guidance of the Regional HR Business Partner and daily supervision of the Human Resources Specialist. The role requires a proactive approach to managing HR strategies and policies in compliance with UN Women regulations. The HR Associate will be responsible for providing general HR information to management and staff, facilitating recruitment processes, and ensuring compliance with performance management and learning and development initiatives. This position is critical in maintaining HR data and facilitating knowledge sharing within the organization, contributing to the overall efficiency and effectiveness of HR operations.

Duties and Responsibilities:

• Administer and implement HR strategies and policies in compliance with UN Women rules and regulations, providing information and support to management and staff on HR matters.
• Provide HR administrative and logistical services, including processing correspondence, maintaining records, managing leave and payroll, and facilitating staff separation.
• Facilitate and coordinate recruitment processes by drafting job descriptions, screening candidates, and preparing recruitment documentation.
• Support staff performance management and learning and development by monitoring compliance with performance appraisals and facilitating learning plans.
• Maintain HR data, ensuring confidentiality and security while generating reports and updating position data in the HR system.
• Facilitate knowledge building and sharing by organizing training and workshops for staff and synthesizing lessons learned in HR administration.
• Perform other duties as necessary for the efficient functioning of the office and organization.

Required Qualifications:
The ideal candidate for the HR Associate position should possess strong knowledge of HR administration, processes, and policies. They should have the ability to execute administrative processes and handle confidential information. The candidate should also demonstrate good quantitative skills and proficiency in IT, particularly in office software and web-based management systems. Additionally, the candidate should be able to provide inputs for business process re-engineering and the implementation of new systems.

Educational Background:
A completion of secondary education is required for this position. A bachelor's degree in a relevant field is desirable, as it enhances the candidate's qualifications and understanding of HR practices and policies.

Experience:
Candidates should have at least 6 years of progressively responsible work experience in office administration and/or human resource management if they have completed secondary education. Alternatively, candidates with a bachelor's degree should have a minimum of 3 years of relevant experience. Experience in recruitment and contract management is desirable, as well as proficiency in using computers and office software packages. Familiarity with modern web-based ERP systems, preferably Oracle Cloud, is also an asset. Experience in a non-profit organization is considered beneficial.

Languages:
Fluency in English and Thai is required for this position. Knowledge of another official UN language, such as French, Arabic, Chinese, Russian, or Spanish, is desirable and can enhance the candidate's profile.

Additional Notes:
This position does not have supervisory responsibilities and is focused on providing support within the HR function. The role is full-time, and candidates are encouraged to apply regardless of their background, as UN Women is committed to diversity and inclusion. The organization has a zero-tolerance policy on conduct that is incompatible with its aims and objectives, including discrimination and harassment. Selected candidates will undergo rigorous reference and background checks, including verification of academic credentials and employment history.