Project Coordinator

Job Posting Organization:
The International Organization for Migration (IOM) is a leading intergovernmental organization that provides services and advice concerning migration to governments and migrants alike. Established in 1951, IOM has grown to encompass 173 member states and operates in over 100 countries worldwide. The organization's mission is to promote humane and orderly migration for the benefit of all, ensuring that migration is safe, orderly, and dignified. IOM Malaysia, in particular, has been active in addressing the complex migration dynamics in the region, focusing on migrant protection, counter-trafficking, and integrated border management, among other areas. The organization collaborates with various stakeholders, including government bodies, NGOs, and community organizations, to implement effective migration policies and programs.

Job Overview:
The Project Coordinator will play a crucial role in the planning, coordination, implementation, and monitoring of project activities related to migration management in Malaysia. This position requires a proactive approach to compiling, summarizing, analyzing, and presenting data on specific project topics, ensuring that significant issues are highlighted for consideration by relevant parties. The coordinator will support budget monitoring and propose necessary adjustments, draft status reports, and identify any shortfalls in project delivery, bringing them to the supervisor's attention. Additionally, the role involves organizing meetings, workshops, and training sessions, preparing training materials, and participating in capacity-building workshops. The Project Coordinator will also maintain effective liaison with local authorities, partners, and other stakeholders, acting as a focal point for administrative coordination of project implementation. This position demands flexibility and the ability to travel frequently to various field locations across Malaysia, particularly in Sabah and Sarawak, to support training initiatives and coordinate with local partners.

Duties and Responsibilities:
The Project Coordinator will be responsible for a wide range of duties, including but not limited to: assisting in the planning and coordination of project activities; compiling and analyzing project data; monitoring budget implementation and suggesting adjustments; drafting status reports and correspondence on project issues; organizing meetings and training sessions; maintaining effective communication with local authorities and stakeholders; acting as the administrative focal point for project implementation; monitoring the work of implementing partners; providing inputs for the development of Standard Operating Procedures (SOPs) and project proposals; guiding and training other staff members; and performing other related duties as assigned. This role requires strong organizational skills, attention to detail, and the ability to work collaboratively with diverse teams and stakeholders.

Required Qualifications:
Candidates must possess a school diploma with six years of relevant experience or a Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law, or related fields from an accredited academic institution, along with four years of relevant professional experience. The ideal candidate should have experience in liaising with governmental authorities and civil society organizations, working with migrants and vulnerable groups, and navigating complex legislative and administrative environments. Additionally, candidates should demonstrate knowledge of cultural and socioeconomic backgrounds across Malaysia, particularly in Sabah and Sarawak, and have experience in multicultural settings.

Educational Background:
The educational background required for this position includes either a school diploma with significant relevant experience or a Bachelor’s degree in a related field such as Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, or Law. The educational qualifications should be from an accredited institution, ensuring that candidates have a solid foundation in the principles and practices relevant to migration management and project coordination.

Experience:
Candidates should have a minimum of four years of relevant professional experience if they hold a Bachelor’s degree, or six years if they possess only a school diploma. Experience should include working with governmental authorities, international institutions, and civil society organizations, particularly in contexts involving migrants, refugees, and other vulnerable populations. Familiarity with the legislative and administrative frameworks governing migration in Malaysia is essential, as is experience in multicultural environments.

Languages:
While the job description does not specify mandatory languages, proficiency in English is likely essential given the international context of the organization. Knowledge of Malay and other local languages would be advantageous, particularly for effective communication with local stakeholders and communities.

Additional Notes:
The position is based in Kuala Lumpur, Malaysia, and may require frequent travel to various field locations, particularly in Sabah and Sarawak. The role is likely to be full-time, and candidates should be prepared for a dynamic work environment that involves collaboration with multiple stakeholders. Compensation and benefits details are not specified in the job ad, but candidates can expect a competitive package commensurate with their experience and qualifications.