Senior Executive Assistant

Job Posting Organization:
The International Finance Corporation (IFC) is a member of the World Bank Group, which is one of the largest sources of funding and knowledge for developing countries. Established to focus on the private sector in emerging markets, IFC operates in over 100 countries and is dedicated to creating markets and opportunities in developing nations. The organization is committed to ending poverty and promoting sustainable development, leveraging its capital, expertise, and influence to mobilize private sector solutions. In fiscal year 2025, IFC committed a record $71.7 billion to private companies and financial institutions in developing countries, showcasing its significant role in global development. The World Bank Group, which includes five global institutions, has 189 member countries and more than 120 offices worldwide, working collaboratively with public and private sector partners to address urgent global challenges.

Job Overview:
The Senior Executive Assistant (EA) position at IFC's Singapore office is designed for an experienced professional who will provide comprehensive executive, administrative, and operational support to the Regional Vice President (RVP) for Asia Pacific. This role is critical in ensuring the efficient functioning of the RVP's office, which is responsible for strategic leadership and oversight of the World Bank Group's regional operations, partnerships, and policy dialogues with client governments and development partners. The EA will be expected to engage effectively with external governmental and private sector clients, as well as collaborate with World Bank Group teams across various departments and geographies. The position demands a mature and energetic individual capable of managing complex tasks and maintaining high standards of confidentiality and professionalism.

Duties and Responsibilities:
The Executive Assistant will manage the RVP's calendar, prioritizing and scheduling meetings across different time zones, and communicating any changes to relevant staff. Responsibilities include drafting correspondence, proofreading materials, and ensuring the accuracy and timeliness of information flow to and from the RVP's office. The EA will organize briefing materials and presentations for meetings, coordinate travel arrangements, and manage office records and filing systems. Additionally, the EA will provide logistical support for high-level events and conferences, track project timelines, and mentor less experienced staff. The role also involves liaising with facility management vendors and ensuring the office environment is well-maintained. The EA will be a primary point of contact for internal and external stakeholders, ensuring smooth communication and coordination.

Required Qualifications:
Candidates must possess a Bachelor's degree and have a minimum of 8 years of experience in administrative assistance and office management. Excellent interpersonal and communication skills are essential, along with a strong command of written and spoken English. Proficiency in another regional language, such as Mandarin or Bahasa Indonesia, is advantageous. The ideal candidate will demonstrate high attention to detail, strong organizational and multitasking skills, and the ability to handle complex and sensitive tasks efficiently. A self-starter attitude, problem-solving capabilities, and a high degree of integrity and confidentiality are crucial for success in this role.

Educational Background:
A Bachelor's degree is required for this position, providing a foundational understanding of administrative practices and office management. The educational background should ideally include coursework or training relevant to business administration, communication, or a related field that supports the responsibilities of an Executive Assistant.

Experience:
The position requires a minimum of 8 years of prior experience in administrative assistance and office management. Candidates should have a proven track record of managing executive-level support functions, demonstrating the ability to handle complex tasks and maintain confidentiality in a high-pressure environment. Experience in a multinational organization or within the development sector is preferred, as it would provide valuable insights into the workings of international organizations.

Languages:
Fluency in English is mandatory for this position, as it is the primary language of communication within the organization. Proficiency in an additional regional language, such as Mandarin, Bahasa Indonesia, or Thai, is considered a valuable asset and may enhance the candidate's suitability for the role.

Additional Notes:
This position is a local recruitment opportunity, and preference will be given to applicants authorized to work in Singapore. The contract duration is set for 3 years, and the role is expected to be full-time. The World Bank Group offers a comprehensive benefits package, including retirement plans, medical and life insurance, paid leave, and reasonable accommodations for individuals with disabilities. The organization is committed to diversity and inclusion, ensuring equal opportunities for all candidates regardless of gender, race, ethnicity, or other characteristics.