Programme Associate

Job Posting Organization:
UN Women, established in July 2010, is dedicated to gender equality and the empowerment of women. It was created as part of the UN reform agenda to consolidate resources and mandates for greater impact in the area of gender equality. UN Women merges the work of four previously distinct parts of the UN system that focused on gender issues, namely DAW, OSAGI, INSTRAW, and UNIFEM. The organization operates globally, with a significant presence in the Pacific region, including Fiji, where it collaborates with over 20 other UN agencies across 14 countries and territories. UN Women aims to eliminate discrimination against women and girls, empower women, and achieve equality between women and men as partners and beneficiaries of development, human rights, humanitarian action, and peace and security" style="border-bottom: 1px dotted #007bff !important;">security. The Fiji Multi-Country Office (MCO) focuses on four interlinked programme areas: Governance and Participation in Public Life, Women’s Economic Empowerment, Ending Violence against Women and Girls, and Climate Action/Humanitarian Action and Resilience. The organization is committed to creating a diverse and inclusive environment, ensuring that all employment decisions are based on qualifications, competence, integrity, and organizational need.

Job Overview:
The Programme Associate position at UN Women involves providing support to the EVAWG Programme Team in the development and implementation of effective programmes that align with UN Women’s rules and regulations. The role includes contributing to research, financial management, and programme implementation, as well as providing operational, administrative, and programmatic support. The Programme Associate will work closely with the EVAWG Technical Specialist, Programme Management Support Specialist, and Finance Officer to coordinate the Pacific Partnership Programme to End Violence Against Women and Girls. This position requires the organization and provision of secretariat services for the Pacific Partnership Steering Committee and Coordination Committee meetings. The Programme Associate will also collaborate with operations, programme, and project staff within UN Women Fiji MCO, Regional Office, and UN Women Headquarters to resolve complex finance-related issues and facilitate the exchange of information.

Duties and Responsibilities:
The Programme Associate will be responsible for a variety of key functions, including: providing advanced administrative and logistical support for programme formulation and management; assisting in the preparation of programme work plans, budgets, and proposals; offering technical guidance to country offices and executing agencies on routine delivery and reporting of programme activities; coordinating the collection of information for programme audits and supporting the implementation of audit recommendations; contributing to the development of standard operating procedures and guidelines; organizing meetings for the Pacific Partnership Programme Steering Committee and Programme Coordination Committee; maintaining updated records in the Programme Management System (PGAMS); overseeing financial management tasks such as budget preparation, monitoring expenditures, and preparing financial reports; managing logistical arrangements for meetings and events; preparing public information materials; and supporting resource mobilization efforts by managing cost-sharing agreements and compiling information from donors.

Required Qualifications:
Candidates must possess a strong knowledge of programme management and the ability to create, edit, synthesize, and present information in clear formats. They should have experience administering and executing administrative processes and transactions, as well as providing input to business process re-engineering and the implementation of new data management systems. Excellent financial and budgeting skills are essential, along with proficiency in IT and the ability to manage data, documents, correspondence, and workflow effectively. Candidates should demonstrate integrity, professionalism, and respect for diversity, as well as possess core competencies such as awareness of gender issues, accountability, creative problem-solving, effective communication, inclusive collaboration, stakeholder engagement, and leading by example.

Educational Background:
The minimum educational requirement for this position is the completion of secondary education. A Bachelor’s degree in Business or Public Administration is considered an asset, enhancing the candidate's qualifications for the role.

Experience:
Candidates should have at least 7 years of progressively responsible experience in administration or programme management/support. Experience in a computer environment using multiple office software packages is required, along with a proven track record of supporting a team. Familiarity with modern web-based ERP systems, preferably Oracle Cloud, is desirable but not mandatory.

Languages:
Fluency in English is required for this position. Proficiency in additional languages may be considered an asset, enhancing communication and collaboration within the diverse environment of UN Women.

Additional Notes:
This position is full-time and may involve working with international partners and stakeholders. The Programme Associate will be expected to adhere to UN Women’s policies and procedures, including a zero-tolerance policy on conduct incompatible with the aims and objectives of the United Nations. Selected candidates will undergo rigorous reference and background checks, including verification of academic credentials and employment history. All applications must include a completed UN Women Personal History form (P-11), and incomplete applications will not be considered. Only shortlisted candidates will be notified.