Associate Supply Chain Officer

Job Posting Organization:
The International Organization for Migration (IOM) was established in 1951 and is a Related Organization of the United Nations. It is the leading UN agency in the field of migration, working closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all, providing services and advice to governments and migrants. The organization is committed to ensuring a workplace where all employees can thrive professionally while working towards harnessing the full potential of migration. IOM operates in numerous countries around the world, focusing on various aspects of migration management and support.

Job Overview:
The Associate Supply Chain Officer position is designed for individuals who will work under the overall supervision of the Chief of Mission and direct supervision of the Supply Chain Officer. This role involves close collaboration with the Regional Office in Cairo, Egypt, and coordination with the Supply Chain Division at Headquarters. The primary responsibility of the Associate Supply Chain Officer is to complete straightforward and defined supply chain activities and transactions in accordance with IOM's regulations and rules. The officer will be expected to deliver quality goods and services to beneficiaries at optimal prices and in a timely manner. This includes studying sources of supply, requesting quotations, examining cost estimates, and making recommendations for contractor selection. The role also involves drafting reports, monitoring purchase orders, executing procurement transactions, and ensuring compliance with financial regulations. The Associate Supply Chain Officer will play a crucial role in maintaining communication with requisitioning staff and ensuring that procurement processes are conducted fairly and transparently.

Duties and Responsibilities:
The duties and responsibilities of the Associate Supply Chain Officer include:

• Completing defined supply chain activities and transactions according to IOM regulations.
• Studying sources of supply and requesting quotations from selected vendors.
• Examining submitted cost estimates for reasonableness and adequacy.
• Making recommendations on contractor selection methods.
• Drafting or compiling sections of progress reports and briefing notes.
• Reviewing and monitoring Purchase Orders and contracts for adequacy of information.
• Maintaining regular communication with requisitioning staff to clarify necessary information.
• Executing routine procurement transactions and keeping supervisors informed of issues.
• Determining availability of funds and performing financial calculations. 1
• Ensuring receipts are obtained for cash payments. 1
• Tracking procurement and logistical needs of the country office. 1
• Performing initial cost/price analysis and preparing background information for procurement consolidation. 1
• Tracking supply chain management activities in relevant databases. 1
• Providing technical information for the preparation of bidding documents. 1
• Ensuring bidding processes are conducted in accordance with procurement rules. 1
• Assisting with the timely submission of essential reports. 1
• Tracking maintenance and repair of office facilities and equipment. 1
• Applying internal control mechanisms for supply chain processes. 1
• Performing other duties as assigned.

Required Qualifications:
The required qualifications for the Associate Supply Chain Officer position include:

• A Master’s degree in Business Administration, Supply Chain Management, Logistics, Procurement, or a related field from an accredited institution, or a University degree in the same fields with two years of relevant professional experience.
• Experience in procurement and contract management, asset management, or vendor management.
• Familiarity with administrative and internal control procedures.
• Proficiency in office software packages, particularly MS Word and Excel, and knowledge of spreadsheet and data analysis.
• Experience working with vendors and suppliers is essential.
• Knowledge of IOM/UN internal procurement and financial rules is advantageous.
• Excellent computer literacy and familiarity with SAP is a plus.

Educational Background:
Candidates must possess either a Master’s degree in relevant fields such as Business Administration, Supply Chain Management, Logistics, or Procurement from an accredited academic institution, or a University degree in the same fields accompanied by two years of relevant professional experience. Accredited Universities are those listed in the UNESCO World Higher Education Database, ensuring that candidates have received quality education that meets international standards.

Experience:
Candidates should have experience in procurement and contract management, asset management, and/or vendor management. Additionally, familiarity with administrative and internal control procedures is necessary. Experience in using office software packages, particularly MS Word and Excel, along with knowledge of spreadsheet and data analysis, is also required. Experience working with vendors and suppliers will be beneficial for this role.

Languages:
Fluency in Arabic, French, and English is required for this position, both oral and written. IOM’s official languages are English, French, and Spanish, and all staff members must be fluent in one of these languages. A working knowledge of another official UN language, such as Chinese, Russian, or Spanish, is considered an advantage. Proficiency in the required languages will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Additional Notes:
The position is a fixed-term contract for one year, with the possibility of extension. It is classified at the P-1 grade level and is intended for professional recruitment. The selection process may be used to staff similar positions in various duty stations, and recommended candidates will remain eligible for appointment in similar positions for a period of 24 months. Candidates must be mobile and willing to relocate if necessary. The appointment is subject to medical fitness certification, accreditation, residency or visa requirements, and security" style="border-bottom: 1px dotted #007bff !important;">security clearances. IOM has a zero-tolerance policy regarding conduct incompatible with the aims and objectives of the United Nations and IOM, including discrimination and harassment. IOM does not charge any fees during the recruitment process and only accepts applications submitted through the IOM e-Recruitment system.