Administrative Coordinator/Senior Administrative Coordinator

Job Posting Organization:
The International Monetary Fund (IMF) is an international organization established in 1944 with the mission to promote global economic stability and growth. The IMF has a diverse workforce of over 2,700 employees from around the world, operating in more than 190 countries. The organization provides financial assistance, policy advice, and technical assistance to its member countries, aiming to foster global monetary cooperation and secure financial stability.

Job Overview:
The coordinator" style="border-bottom: 1px dotted #007bff !important;">Administrative Coordinator/Senior Administrative Coordinator position within the Asia and Pacific Department, specifically in the Advanced Asia Division, is a critical role that supports the operational efficiency of the division. The selected candidate will work closely with the Division Chief and will be responsible for a variety of administrative tasks that ensure the smooth functioning of the unit. This role requires a proactive approach to managing workflows, ensuring that all outputs meet the required quality and deadlines. The candidate will be expected to integrate various forms of information into cohesive documents, manage correspondence, and provide logistical support for mission teams, thereby playing a vital role in the division's success.

Duties and Responsibilities:
The duties and responsibilities of the Administrative Coordinator/Senior Administrative Coordinator include, but are not limited to: participating in the drafting of documents by integrating text, tables, and charts from multiple sources; proofreading and editing documents for grammar, spelling, punctuation, and formatting; providing administrative and logistical support for mission teams; organizing and maintaining both physical and electronic document repositories; tracking and extracting data from various databases; initiating standard reports for administrative decision-making; reviewing and distributing board documents; monitoring and responding to emails; prioritizing and scheduling work; providing technical support to colleagues; organizing meetings and conferences; disseminating administrative policies; and creating spreadsheets to track administrative data.

Required Qualifications:
Candidates must possess a high school diploma or equivalent, supplemented by a minimum of six years of relevant experience. At least two of those years must be in a lead role. Additionally, candidates must be currently residing in the Washington DC metro area and have passed the IMF Staff Assistant online exam within the past 12 months. The role requires strong organizational skills, attention to detail, and the ability to manage competing priorities effectively.

Educational Background:
The educational background required for this position typically includes the completion of a high school diploma or equivalent. Further education or specialized training in administration or related fields may be advantageous but is not explicitly required.

Experience:
The position requires a minimum of six years of relevant experience in administrative roles, with at least two years in a lead capacity. This experience should demonstrate the candidate's ability to manage workflows, provide logistical support, and handle administrative tasks effectively within a complex organizational environment.

Languages:
While the job description does not specify mandatory languages, proficiency in English is essential given the nature of the work at the IMF. Additional language skills may be considered an asset, particularly those relevant to the Asia and Pacific region.

Additional Notes:
This vacancy is for a 3-year Term appointment in accordance with the Fund’s employment rules. Candidates who are regular staff members will maintain their open-ended status upon selection. Contractual employees will be offered a Term staff appointment. The IMF is committed to diversity and inclusion, ensuring that employment decisions are made without discrimination. Reasonable accommodations for disabilities during the selection process can be requested.