Programme and Executive Associate

Job Posting Organization:
UN Women, established in July 2010, is the United Nations Entity for Gender Equality and the Empowerment of Women. It was created as part of the UN reform agenda to consolidate resources and mandates for greater impact on gender equality and women's empowerment. UN Women builds on the work of four previously distinct parts of the UN system that focused on gender issues. The organization operates globally, with a significant presence in various countries, including China, where it has been active since 199

• UN Women aims to eliminate discrimination against women and girls, empower women, and achieve equality between women and men in development, human rights, humanitarian action, and peace and security" style="border-bottom: 1px dotted #007bff !important;">security. In China, UN Women aligns its work with national development priorities and international frameworks, focusing on governance, economic empowerment, and ending violence against women, among other thematic areas.

Job Overview:
The Programme and Executive Associate position at UN Women involves providing essential finance and administrative support to the Programme Team, ensuring the effective implementation and monitoring of programs aimed at empowering women and promoting gender equality in China. The role requires collaboration with various stakeholders, including government agencies, civil society organizations, and other UN entities. The associate will contribute to research, financial management, and operational support, while also assisting the Country Representative with executive functions. This position is crucial for maintaining the flow of information and ensuring compliance with UN Women’s rules and regulations. The associate will also coordinate events, workshops, and training sessions focused on ending violence against women and girls, thereby playing a vital role in advancing UN Women’s mission in China.

Duties and Responsibilities:

• Provide coordination support to the Programme Unit by coordinating the implementation of assigned programs with relevant partners and agencies, ensuring successful program execution. This includes logistical support for events and workshops, facilitating training sessions, and managing relationships with consultants and partners.
• Offer financial and administrative support by ensuring compliance with financial processes, maintaining accurate records, and processing financial documentation. This includes managing project budgets, preparing routine correspondence, and organizing logistical requirements for events.
• Support knowledge building and sharing within the programme unit by participating in training sessions and contributing to knowledge networks.
• Provide executive and coordination support to the UN Women Head of the Office, managing the calendar, facilitating communication, and ensuring the smooth flow of information. This includes preparing correspondence, managing administrative files, and supporting corporate planning and reporting.

Required Qualifications:
Candidates must possess a secondary education with specialized certification in Accounting, Finance, international studies, or social sciences. A Bachelor’s Degree in Business, Public Administration, International Relations, or Social Sciences is desirable. The position requires a strong understanding of financial management, administrative processes, and program implementation, along with excellent organizational and communication skills. Candidates should demonstrate integrity, professionalism, and respect for diversity, as well as the ability to work effectively in a team and manage conflicts.

Educational Background:
The educational background required for this position includes a secondary education with specialized certification in relevant fields such as Accounting and Finance, international studies, or social sciences. A Bachelor’s Degree in Business or Public Administration, International Relations, or Social Sciences is preferred, indicating a higher level of academic achievement and understanding of the complexities involved in gender equality and women's empowerment.

Experience:
The position requires a minimum of six years of relevant administrative or program management experience for candidates with secondary education, or a minimum of four years for those with a Bachelor’s degree. Experience should be at the national or international level, demonstrating the ability to manage multiple tasks, administer project budgets, and utilize office software effectively. Familiarity with ERP systems, particularly ATLAS/Quantum, is advantageous, as is experience in organizing and completing tasks under time constraints.

Languages:
Fluency in English and Chinese is mandatory for this position, as effective communication in both languages is essential for collaboration with diverse stakeholders. Additionally, a working knowledge of another UN official language is considered an asset, enhancing the candidate's ability to engage in a multilingual environment and contribute to UN Women’s global mission.

Additional Notes:
The position is full-time and involves a significant level of responsibility and engagement with various stakeholders. UN Women is committed to diversity and inclusion, ensuring that all employment decisions are based on qualifications and organizational needs. The organization has a zero-tolerance policy regarding misconduct and expects all personnel to adhere to high standards of conduct. Candidates should be prepared for rigorous reference and background checks, including verification of academic credentials and employment history. It is crucial for applicants to complete all sections of the application form to avoid disqualification from the recruitment process.