Administrative Intern

Job Posting Organization:
The United Nations (UN) is an international organization founded in 1945, currently comprising 193 member states. Its mission is to promote peace, security" style="border-bottom: 1px dotted #007bff !important;">security, and cooperation among nations, addressing global challenges such as poverty, inequality, and climate change. The UN operates in various countries around the world, with a significant presence in China, where it works to support the country's development goals and enhance international collaboration. The UN Resident Coordinator leads the UN Country Team in China, which includes multiple UN entities, ensuring that their efforts are aligned and effective in achieving the Sustainable Development Goals (SDGs).

Job Overview:
The Administrative Intern position at the UN Resident Coordinator's Office (RCO) in China is designed for individuals seeking to gain practical experience in the operations of the UN system at the country level. The intern will work full-time for a duration of six months, supporting the daily operations of the office and contributing to the UN's mission of enhancing coherence and effectiveness in its activities. This role offers a unique opportunity to learn about inter-agency coordination, strategic planning, and the implementation of the United Nations Sustainable Development Cooperation Framework (UNSDCF). The intern will be involved in various administrative tasks across Human Resources, Administration, Finance, and Procurement, providing a comprehensive understanding of the operational policies and procedures within the UN framework.

Duties and Responsibilities:
The intern will be responsible for a variety of tasks that support the functions of the RCO. Key duties include:

• Assisting with daily operations of the office, ensuring smooth administrative processes.
• Supporting Human Resources by managing HR documentation and administrative tasks.
• Providing administrative support to staff members regarding reimbursement processes.
• Assisting in inventory and asset management to maintain accurate records.
• Offering logistical and operational support for events and conferences organized by the UN.
• Conducting market research and drafting analysis reports for procurement purposes.
• Assisting in the preparation of evaluation reports and ensuring quality checks are performed on procurement procedures.
• Engaging in various other tasks as assigned by the supervising staff member, tailored to the intern's background and the needs of the office.

Required Qualifications:
Applicants must meet one of the following criteria: (a) be enrolled in or have completed a graduate school program (second university degree or equivalent, or higher); (b) be enrolled in or have completed the final academic year of a first university degree program (minimum master's degree or equivalent). While professional work experience is not required for this internship, candidates should have a field of study closely related to the internship they are applying for, demonstrating relevant academic knowledge and skills.

Educational Background:
Candidates should possess a graduate degree or be in the final year of their undergraduate studies, with a focus on areas relevant to the UN's work, such as international relations, public administration, human resources, finance, or a related field. This educational background will provide the necessary foundation for understanding the complexities of UN operations and the specific tasks assigned during the internship.

Experience:
The position does not require prior professional work experience, making it suitable for recent graduates or students in their final academic year. However, any relevant internships, volunteer work, or academic projects that demonstrate an understanding of international organizations, administrative processes, or related fields will be advantageous.

Languages:
Fluency in spoken and written English and Chinese is mandatory for this internship, as these are essential for effective communication within the UN system in China. Additionally, knowledge of French is beneficial, as it is one of the working languages of the United Nations Secretariat, enhancing the intern's ability to engage with diverse teams and stakeholders.

Additional Notes:
This internship is unpaid, and interns are expected to work full-time, which entails a commitment of five days per week, totaling 40 hours. Interns are responsible for their own travel, visa, accommodation, and living expenses. Those who are not citizens or permanent residents of China may need to secure the appropriate visa and work authorization before starting the internship. It is important for successful candidates to discuss their specific visa requirements with the UN prior to accepting the internship offer. The UN emphasizes that there are no fees associated with the recruitment process, ensuring a transparent and equitable selection process.