Programme Management Assistant

Job Posting Organization:
The position is located in the ECLAC Brasilia Office, which is part of the Economic Commission for Latin America and the Caribbean (ECLAC), one of the five regional commissions of the United Nations. ECLAC was founded in 1948 with the mission to contribute to the economic and social development of the region. Its objectives include the design, monitoring, and evaluation of public policies, as well as providing advisory services, expertise, and training to governments. ECLAC also supports regional and international cooperation and coordination activities. More information can be found on their website at www.eclac.org.

Job Overview:
The Programme Management Assistant plays a crucial role in the coordination of programme and project planning and preparation work for medium-sized and complex departmental initiatives. This position involves monitoring the status of programme/project proposals and ensuring the receipt of relevant documentation for review and approval. The assistant compiles, summarizes, and presents basic information and data on specific programmes and related topics. Responsibilities also include reviewing project documents for completeness and compliance with relevant rules, verifying budget revisions, and ensuring necessary approvals. The assistant serves as a focal point for administrative coordination of programme/project implementation activities, which requires extensive liaison with various organizational units. The role also involves drafting correspondence on budget-related issues, preparing reports, and providing general office assistance, including responding to complex information requests and organizing meetings and workshops. The assistant is expected to provide guidance and training to new or junior staff and assist in data collection and analysis, as well as maintaining websites and updating information materials.

Duties and Responsibilities:
The Programme Management Assistant is responsible for a wide range of duties, including: assisting in the coordination of programme/project planning and preparation; monitoring the status of proposals and documentation; compiling and summarizing information/data; reviewing project documents for compliance; verifying budget revisions and availability of funds; serving as a focal point for administrative coordination; compiling and entering data on project delivery; drafting correspondence and reports; providing general office assistance; responding to information requests; organizing meetings and workshops; providing guidance to new staff; assisting in data analysis and presentations; proofreading documents; providing secretarial support for seminars and conferences; and maintaining websites by posting documents. The assistant may also perform other duties as assigned.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. For positions in the General Service category, it is essential to clearly indicate relevant information confirming completion of high school in the Applicant Profile. Additionally, candidates should have at least five years of experience in programme or project administration, technical cooperation, data management, or a related area. This requirement is reduced to three years for candidates with a first-level university degree or higher. Familiarity with Brazil's institutional settings and the framework for international cooperation is required. Experience in data analytics or related areas, as well as experience with technical cooperation programme management within the United Nations or similar organizations, is desirable.

Educational Background:
A high school diploma or equivalent is required for this position. Candidates must clearly indicate their educational qualifications in their Applicant Profile, especially for positions in the General Service category.

Experience:
The position requires at least five years of relevant experience in programme or project administration, technical cooperation, data management, or a related area. This requirement is reduced to three years for candidates who possess a first-level university degree or higher. Experience in data analytics or related areas is desirable, as well as experience with technical cooperation programme management within the United Nations or similar organizations. Additionally, experience in planning and organizing events and meetings is also desirable.

Languages:
Fluency in English is required for this position, as English and French are the working languages of the United Nations Secretariat. Fluency in Portuguese is desirable, and knowledge of Spanish is also considered beneficial. Fluency means a rating of 'fluent' in all four areas: speaking, reading, writing, and understanding. Knowledge of a language means a rating of 'confident' or 'fluent' in at least two of the four areas.

Additional Notes:
This position is temporarily available until November 202

• If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. The post is funded with extrabudgetary resources, and the extension of appointment will depend on the availability of funds. The recruitment for this position is done on a local basis, meaning applicants must be authorized to work in Brazil. The United Nations encourages flexible working arrangements, although these are not guaranteed and depend on organizational needs. Female candidates are strongly encouraged to apply, and the United Nations is committed to achieving gender balance and geographical diversity in its staff. Reasonable accommodations may be provided for applicants with disabilities upon request.