Intern - Coordination and Communication (HR)

Job Posting Organization:
The United Nations Office at Vienna (UNOV) and the United Nations Office on Drugs and Crime (UNODC) are dedicated to promoting peace, security" style="border-bottom: 1px dotted #007bff !important;">security, and human rights while fostering international cooperation in combating crime and drug trafficking. Established to address global challenges, UNOV and UNODC operate in various countries, working with member states and other stakeholders to implement effective solutions. The organizations emphasize diversity and inclusion, aiming to create a workforce that reflects the global community they serve. UNOV and UNODC are committed to providing a supportive environment for all employees, including those with disabilities, and actively encourage applications from diverse backgrounds.

Job Overview:
The internship-position" style="border-bottom: 1px dotted #007bff !important;">internship position is situated within the Office of the Chief, Human Resources Management Service (HRMS), Division for Management (DM) at the United Nations Office at Vienna (UNOV) and the United Nations Office on Drugs and Crime (UNODC). This internship is designed to provide practical experience in human resources management and organizational communication. The selected intern will engage in various projects and initiatives that align with their academic background and the operational needs of the office. The internship is expected to last between three to six months, starting in May or June 2025, and can be conducted either in-person or remotely. The intern will work full-time, dedicating 40 hours per week to support the HRMS team in achieving its objectives and enhancing its organizational capabilities.

Duties and Responsibilities:
The intern will be responsible for a range of tasks that support the HRMS and contribute to the overall functioning of the office. Key responsibilities include:

• Supporting the UNOV/UNODC Internship Programme by reviewing onboarding documents, preparing welcome materials, and coordinating with relevant teams to ensure a smooth integration of new interns.
• Acting as a liaison between HRMS and internship supervisors to facilitate effective communication and ensure timely processing of internship agreements.
• Assisting in the preparation and issuance of internship agreements and completion certificates for interns.
• Drafting and formatting internal communications, reports, and meeting summaries with clarity and professionalism to maintain high standards of communication within the office.
• Creating and maintaining tracking tools, such as Excel sheets, to manage various data and report on statistics relevant to HRMS operations.
• Updating and maintaining the internal HRMS calendar to ensure all team members are informed of important dates and events.
• Contributing to the preparation of the HRMS monthly newsletter by drafting content, collecting inputs from team members, and assisting with layout and formatting to ensure timely publication.
• Preparing and sending regular email communications, including reminders, updates, and announcements to keep all stakeholders informed.
• Performing other administrative tasks and providing general support to the HRMS team as required, demonstrating flexibility and a willingness to assist wherever needed.

Required Qualifications:
To qualify for this internship, applicants must meet specific criteria:

• Be enrolled in or have recently completed a graduate school programme (second university degree or equivalent, or higher) or be enrolled in or have recently completed the final academic year of a first university degree programme (minimum bachelor’s degree or equivalent).
• Demonstrate a keen interest in the work of the United Nations and a personal commitment to the ideals of the UN Charter.
• Exhibit the ability to interact successfully with individuals from diverse cultural backgrounds and beliefs, showing a willingness to understand and tolerate differing opinions and views.
• Be proficient in standard software applications, particularly MS Word, MS PowerPoint, MS Excel, and MS Teams, to effectively perform the required tasks.
• While professional work experience is not mandatory, a field of study closely related to the internship is required, with desirable studies in Business Administration, Human Resources, Education, Communications, Social Sciences, Humanities, or other related degrees.

Educational Background:
Candidates must possess educational qualifications that align with the internship requirements. This includes being enrolled in or having recently completed a graduate programme or the final year of a bachelor’s degree. Relevant fields of study include Business Administration, Human Resources, Education, Communications, Social Sciences, Humanities, or other related disciplines that provide a foundation for understanding the functions of HR and organizational communication within the United Nations framework.

Experience:
While prior professional work experience is not a prerequisite for this internship, candidates should have relevant academic experience or coursework that aligns with the responsibilities of the position. This could include internships, volunteer work, or academic projects that demonstrate an understanding of human resources management, organizational communication, or related fields. The emphasis is on the candidate's ability to apply their academic knowledge in a practical setting and their willingness to learn and grow within the organization.

Languages:
Fluency in spoken and written English is required for this internship, as it is one of the working languages of the United Nations Secretariat. Knowledge of an additional official UN language, such as French, Arabic, Chinese, Russian, or Spanish, is considered an advantage and may enhance the candidate's application. The ability to communicate effectively in multiple languages is beneficial in the diverse and multicultural environment of the United Nations.

Additional Notes:
This internship is unpaid, and candidates should be aware that they are responsible for their own travel, visa, accommodation, and living expenses. Interns who are not citizens or permanent residents of Austria may need to obtain the appropriate visa and work authorization before starting the internship. It is crucial for successful candidates to discuss their specific visa requirements with the organization prior to accepting the internship offer. The United Nations does not charge any fees at any stage of the recruitment process, ensuring a fair and transparent selection process.