Team Assistant

Job Posting Organization:
The International Finance Corporation (IFC) is a member of the World Bank Group and is recognized as the largest global development institution focused on the private sector in emerging markets. Established to promote economic development by encouraging private sector investment, IFC operates in over 100 countries worldwide. The organization leverages its capital, expertise, and influence to create markets and opportunities that can help end extreme poverty and boost shared prosperity on a livable planet. With a mission to foster sustainable economic growth, IFC plays a crucial role in the development of the private sector, providing financial products and advisory services to businesses and governments.

Job Overview:
The Team Assistant position is integral to the smooth operation of the IFC's administrative functions. This role encompasses a wide range of office support tasks, including managing processes and monitoring schedules related to the team's products and tasks. The Team Assistant will be responsible for organizing and managing the Program Leader's meeting schedule and ensuring effective communication flow, including taking follow-up actions as necessary. This position requires extensive coordination with service units and frequent liaison with team members both at headquarters and in the field, as well as with external counterparts. The Team Assistant will draft routine correspondence, proofread materials, and ensure that all documents adhere to proper grammar, punctuation, and style. Additionally, the role involves using word processing or desktop publishing skills to produce complex texts, reports, figures, and graphs according to standard Bank formats. The Team Assistant will also assist in the preparation and logistical planning for various events, such as conferences and workshops, and will monitor specific activities within their teams or clusters, tracking assigned tasks and providing assistance on project-related matters.

Duties and Responsibilities:
The Team Assistant will carry out a comprehensive range of duties, including but not limited to: managing the Program Leader's meeting schedule, organizing communications, coordinating with service units, drafting and proofreading correspondence, producing complex documents, tracking project timelines, maintaining distribution lists, and assisting in the logistical planning of events. The role also involves solving non-routine problems, maintaining up-to-date project files, and translating or drafting various routine documents. The Team Assistant will be expected to engage with diverse stakeholders, including government clients and private sector entities, and will need to demonstrate strong organizational skills and the ability to work independently in a fast-paced environment. The position requires a commitment to high-quality work and the ability to manage multiple tasks within tight deadlines.

Required Qualifications:
Candidates must possess a Bachelor's degree and have at least 3 years of relevant office administration experience, ideally within international development organizations. Proven ability to engage with diverse stakeholders is essential, as is extensive knowledge of Microsoft Office applications. Candidates should demonstrate excellent written and verbal communication skills in English and have the capability to mentor less experienced staff on technology and systems. The ideal candidate will also exhibit strong organizational skills and the ability to work independently in a fast-paced environment, with a commitment to maintaining high-quality work.

Educational Background:
A Bachelor's degree is required for this position. The degree should ideally be in a field related to administration, business, or international development, providing a solid foundation for the administrative and coordination tasks expected of the Team Assistant.

Experience:
The position requires a minimum of 3 years of relevant office administration experience. Candidates should have experience working in international development organizations or similar environments, demonstrating the ability to manage administrative tasks effectively and engage with a variety of stakeholders.

Languages:
Proficiency in English is mandatory for this position, as it is the primary language of communication within the organization. While additional languages are not specified as mandatory, having proficiency in other languages could be considered an asset and beneficial for the role.

Additional Notes:
This position is a local recruitment opportunity with a term duration of 3 years. The role is full-time and is based in Bangkok, Thailand. The World Bank Group offers a comprehensive benefits package, including a retirement plan, medical, life and disability insurance, and paid leave, including parental leave. The organization is committed to diversity and inclusion, ensuring equal opportunities for all candidates regardless of gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.