Administrative Associate II

Job Posting Organization:
FHI 360 is a nonprofit organization that focuses on improving lives in lasting ways by advancing integrated, locally driven solutions for human development. Established in 1980, FHI 360 operates in more than 60 countries and has a diverse workforce of over 4,000 employees. The organization is dedicated to addressing global challenges in health, education, and economic development, and it emphasizes the importance of collaboration with local partners to achieve sustainable outcomes.

Job Overview:
The Administrative Associate II position is crucial for supporting two significant U.S. Government-funded projects managed by FHI 360, namely EpiC Thailand and Global Health security" style="border-bottom: 1px dotted #007bff !important;">Security (GHS) Thailand & Regional. The EpiC Thailand project aims to enhance the national HIV/AIDS response by reaching out to at-risk populations and providing essential services in prevention, care, and treatment. Meanwhile, the GHS project focuses on strengthening Thailand's role as a public health hub, enhancing border health systems, and improving rapid response capacities to health emergencies. The Administrative Associate II will perform a variety of administrative support duties that require a solid understanding of organizational policies and procedures. This role involves preparing procurement and travel documents, utilizing office technology, maintaining files, and supporting project information reporting to donors. The position may also involve leading certain administrative tasks and coordinating with internal staff and implementing partners.

Duties and Responsibilities:
The Administrative Associate II will be responsible for a wide range of general administrative duties, including responding to staff requests for support, maintaining files, preparing reports and presentations, and managing office supplies. The role includes scheduling meetings, providing logistical support, and ensuring that all project equipment is operational. The associate will also handle procurement requests, ensuring compliance with FHI 360's policies, and manage the overall procurement process, including vendor coordination and inventory management. Additionally, the associate will arrange travel logistics for project staff and maintain records of travel arrangements and hotel accommodations. The position requires excellent organizational skills and the ability to manage multiple tasks efficiently.

Required Qualifications:
Candidates must possess a Bachelor’s or Master’s Degree in Accounting, Finance, Management, Communications, or related fields, along with 3-5 years of relevant experience. Experience in procurement support and familiarity with donor procurement policies are essential. The candidate should demonstrate the ability to manage multiple tasks under demanding schedules while delivering high-quality results. Proficiency in Microsoft Word and Excel is required, along with strong communication skills in both spoken and written English. Experience working with international NGOs and government organizations is considered an advantage.

Educational Background:
A Bachelor’s or Master’s Degree in a relevant field such as Accounting, Finance, Management, or Communications is required for this position. This educational background ensures that the candidate has the necessary theoretical knowledge and practical skills to perform the administrative functions effectively.

Experience:
The position requires 3-5 years of related experience, particularly in administrative support roles. Candidates should have a proven track record of managing procurement processes and providing administrative assistance in a fast-paced environment. Experience working with international organizations or government entities is highly desirable, as it indicates familiarity with the complexities of such environments.

Languages:
A good command of spoken and written English is mandatory for this position. Proficiency in additional languages may be considered an asset, particularly if they are relevant to the populations served by the projects.

Additional Notes:
This position is full-time and may involve working with international teams. FHI 360 is committed to equal opportunity and affirmative action, ensuring that all employment practices are free from discrimination. The organization emphasizes safeguarding and requires all personnel to adhere to a code of conduct. Employment offers will be contingent upon successful completion of background checks. FHI 360 provides a competitive benefits package and promotes a healthy work/life balance.