Senior Administrative Associate

Job Posting Organization:
FHI 360 is a nonprofit organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions for human development. Established in 1980, FHI 360 operates in more than 60 countries and has a workforce of over 4,000 employees. The organization focuses on various sectors including health, education, and economic development, and is committed to fostering partnerships that enhance the quality of life for individuals and communities worldwide.

Job Overview:
The Senior Administrative Associate will play a crucial role in supporting two significant U.S. Government-funded projects managed by FHI 360, namely EpiC Thailand and Global Health security" style="border-bottom: 1px dotted #007bff !important;">Security (GHS) Thailand & Regional. The EpiC project aims to strengthen the national HIV/AIDS response by enhancing efforts to reach, test, treat, and retain individuals at risk in HIV prevention, care, and treatment services. Meanwhile, the GHS project focuses on bolstering Thailand's role as a frontline public health hub, enhancing border health systems, rapid response capacities, and emergency operations to effectively detect and contain outbreaks. This position is characterized by a variety of administrative support duties that require a solid understanding of organizational policies and procedures to effectively communicate information related to the projects. The Senior Administrative Associate will be responsible for preparing procurement, travel, and other administrative documents, utilizing office technology, maintaining files, and supporting the gathering and reporting of project information to donors. The role may also involve leading or supervising other employees at an advanced level.

Duties and Responsibilities:
The Senior Administrative Associate will have a wide range of responsibilities, including but not limited to: responding to staff requests for administrative support, setting up and maintaining files, preparing reports and presentations, managing incoming and outgoing mail, scheduling meetings, providing logistical support for meetings, and maintaining records of administrative documents. The associate will also ensure that project equipment is in good working condition, prepare and maintain documentation such as schedules and databases, and may handle special projects involving research and data analysis. In terms of procurement, the associate will collaborate with FHI 360 APRO to process procurement requests, survey reliable sources for vendors, and manage the overall procurement process. Travel arrangements will also be a key responsibility, including hotel reservations and logistics for trainings or workshops. The associate will serve as the point of contact for travel data tracking and will perform other duties as assigned.

Required Qualifications:
Candidates must possess a Bachelor’s or Master’s Degree in Accounting, Finance, Management, Communications, or related fields, along with 5-7 years of relevant experience that demonstrates the necessary knowledge, skills, and abilities for the role. Proficiency in computer spreadsheet applications is required, and prior experience working with international NGOs and government organizations is considered an advantage. The position requires strong organizational skills, attention to detail, and the ability to communicate effectively with both internal and external personnel.

Educational Background:
A Bachelor’s or Master’s Degree in a relevant field such as Accounting, Finance, Management, or Communications is required for this position. This educational background is essential to ensure that the candidate possesses the foundational knowledge necessary to perform the administrative and procurement duties effectively.

Experience:
The ideal candidate should have a minimum of 5-7 years of related experience in administrative support roles, particularly within international NGOs or government organizations. This level of experience is crucial for understanding the complexities of the projects and the administrative processes involved.

Languages:
While the job description does not specify mandatory languages, proficiency in English is likely essential given the nature of the projects and the organization’s international focus. Additional language skills may be beneficial but are not explicitly required.

Additional Notes:
This position is full-time and may involve a contract duration that is not specified in the job description. FHI 360 is an equal opportunity employer and is committed to safeguarding against abuse, exploitation, and harassment in its work environments. The organization emphasizes a healthy work/life balance and offers a competitive benefits package to its employees. All offers of employment will be subject to appropriate screening checks, including reference and criminal record checks.