Programme Management Assistant

Job Advertisement

Position Title: Programme Management Assistant
Location: Brasilia
Country: Brazil
Deadline Date: Not specified

Job Details

Job Posting Organization:
The Economic Commission for Latin America and the Caribbean (ECLAC) is one of the five regional commissions of the United Nations, established in 194

• Its mission is to contribute to the economic and social development of the region by designing, monitoring, and evaluating public policies, providing advisory services, expertise, and training to governments, and supporting regional and international cooperation and coordination activities. ECLAC operates in various countries across Latin America and the Caribbean, focusing on sustainable development and social equity. The organization aims to foster inclusive economic growth and improve the living standards of the population in the region. For more information, visit www.eclac.org.

Job Overview:
The Programme Management Assistant plays a crucial role in supporting the coordination of programme and project planning and preparation within the ECLAC Brasilia Office. This position involves monitoring the status of programme/project proposals, compiling and summarizing data on specific programmes, and ensuring compliance with relevant rules and procedures. The assistant will serve as a focal point for administrative coordination, liaising with various organizational units to facilitate the implementation of programme/project activities. The role requires a proactive approach to problem-solving, effective communication skills, and the ability to manage multiple tasks efficiently. The assistant will also be responsible for drafting correspondence, preparing reports, and providing general office assistance, including organizing meetings and workshops. This position is ideal for individuals who are detail-oriented, possess strong organizational skills, and are committed to supporting the mission of ECLAC in promoting sustainable development in the region.

Duties and Responsibilities:
The Programme Management Assistant will be responsible for a wide range of duties, including: assisting in the coordination of programme/project planning and preparation; monitoring the status of proposals and documentation; compiling and summarizing information/data on specific programmes; reviewing project documents for completeness and compliance; verifying budget revisions and availability of funds; serving as a focal point for administrative coordination; compiling and entering data on project delivery; drafting correspondence and reports; providing general office assistance; responding to complex information requests; organizing meetings and workshops; providing guidance to new staff; assisting with data collection and analysis; proofreading documents; providing secretarial support for seminars and conferences; and maintaining websites. The assistant will also perform other duties as assigned, demonstrating flexibility and adaptability in a dynamic work environment.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. For positions in the General Service category, it is essential to clearly indicate relevant information confirming completion of high school in the Applicant Profile. Additionally, candidates should have at least five years of experience in programme or project administration, technical cooperation, data management, or a related area. This requirement is reduced to three years for candidates with a first-level university degree or higher. Familiarity with Brazil's institutional settings and the framework for international cooperation is required, along with experience in data analytics and technical cooperation programme management, preferably within the United Nations or similar organizations. Experience in planning and organizing events and meetings is also desirable.

Educational Background:
A high school diploma or equivalent is required for this position. Candidates must clearly indicate their educational qualifications in their Applicant Profile to confirm completion of high school. While a higher education degree is not mandatory, it can reduce the required years of experience for applicants, making them more competitive for the role.

Experience:
The position requires a minimum of five years of relevant experience in programme or project administration, technical cooperation, data management, or a related area. However, this requirement is reduced to three years for candidates who possess a first-level university degree or higher. Experience in data analytics or related fields is desirable, as is familiarity with technical cooperation programme management within the United Nations or similar international organizations. Candidates should also have experience in planning and organizing events and meetings, which is considered an asset for this role.

Languages:
Fluency in English is required for this position, as it is one of the working languages of the United Nations Secretariat. Fluency in Portuguese is desirable, while knowledge of Spanish is also considered beneficial. Fluency means a rating of 'fluent' in all four areas: speaking, reading, writing, and understanding. Knowledge of a language means a rating of 'confident' or 'fluent' in at least two of the four areas, which can enhance communication and collaboration within the organization.

Additional Notes:
This position is temporarily available until November 202

• If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. The post is funded with extrabudgetary resources, and the extension of appointment will depend on the availability of funds. The recruitment for this position is done on a local basis, meaning applicants must be authorized to work in Brazil, regardless of their nationality. The United Nations does not charge any fees during the recruitment process, and candidates are encouraged to follow all instructions provided in the online recruitment platform. The organization is committed to creating a diverse and inclusive environment, encouraging female candidates to apply, and ensuring equal opportunities for all applicants.