Administrative Officer

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Position Title: Administrative Officer
Location: Juba
Country: South Sudan
Deadline Date: Not specified

Job Details

Job Posting Organization:
The position is located in the Office of the Chief of Staff of the United Nations Mission in South Sudan (UNMISS). The UNMISS was established to support the peace process in South Sudan and to assist in the establishment of a stable and secure environment. The organization operates in various countries, focusing on peacekeeping and humanitarian efforts. The UN has a mission to promote peace, security" style="border-bottom: 1px dotted #007bff !important;">security, and human rights globally, and it employs thousands of staff members across its various missions and offices.

Job Overview:
The Administrative Officer will play a crucial role in the Office of the Chief of Staff, reporting directly to the Chief of Staff. This position encompasses a wide range of responsibilities, including human resource management, budget and finance oversight, and general administration. The incumbent will coordinate various human resource activities, ensuring compliance with UN rules and procedures, and will support personnel in understanding their entitlements and responsibilities. Additionally, the Administrative Officer will lead the preparation and implementation of budgets related to travel, training, and consultancy, ensuring effective utilization of financial resources. The role also involves providing administrative support to the Chief of Staff's office, overseeing procurement processes, and managing office technology needs. The Administrative Officer is expected to actively participate in committees and serve as a focal point for audit issues, demonstrating a commitment to the UN's mission and values.

Duties and Responsibilities:
The duties and responsibilities of the Administrative Officer include:

• Coordinating human resource management activities such as recruitment, onboarding, and performance appraisal.
• Supporting personnel in understanding their conditions of service and entitlements.
• Leading the preparation and implementation of travel, training, and consultancy budgets.
• Ensuring financial resources are utilized in accordance with UN policies.
• Providing guidance on financial administration and management information issues.
• Analyzing data to support decision-making processes.
• Offering leadership and guidance to junior staff members.
• Providing administrative support to the Chief of Staff's office, including procurement and billing oversight.
• Reviewing office space requirements and technology needs. 1
• Participating in committees and serving as a focal point for audit issues. 1
• Supporting the Chief of Staff in coordinating VIP visits and other related tasks as required.

Required Qualifications:
Candidates must possess a strong understanding of administrative, budgetary, financial, and human resources policies and procedures. They should demonstrate the ability to apply UN administrative rules and regulations effectively. Strong analytical skills are essential for conducting independent research and analysis, as well as the ability to identify issues and formulate recommendations. Candidates should exhibit professionalism, effective communication skills, and the ability to work collaboratively in a team environment. A commitment to gender perspectives and equal participation is also required.

Educational Background:
An advanced university degree (master’s degree or equivalent) in business or public administration, human resources management, finance, accounting, or a related field is required. Alternatively, a first-level university degree with two additional years of qualifying experience may be accepted in lieu of an advanced degree.

Experience:
Candidates must have at least five years of progressively responsible experience in human resources, budget, finance, accounting, general administration, and field administrative operations. Experience in field operations support is essential, particularly in conflict or post-conflict environments. A minimum of two years of experience working in a Front Office is desired, highlighting the need for familiarity with high-level administrative functions.

Languages:
Fluency in English (both oral and written) is required for this position, as English is one of the working languages of the United Nations Secretariat. Knowledge of French is considered an asset, enhancing communication capabilities within the UN framework.

Additional Notes:
This position is part of a 'Recruit from Roster' job opening, meaning it is only available to applicants who are already on pre-approved rosters. Eligible applicants will receive an email invitation to apply. The United Nations encourages qualified women to apply, emphasizing its commitment to increasing women's participation in its workforce. The organization adheres to strict standards of integrity and efficiency in its hiring processes, and candidates with a history of violations of law" style="border-bottom: 1px dotted #007bff !important;">international law or misconduct will not be considered. The UN also provides reasonable accommodations for applicants with disabilities upon request.