Office Assistant

Job Advertisement

Position Title: Office Assistant
Location: Brasilia
Country: Brazil
Deadline Date:

Job Details

Job Posting Organization:
The Food and Agriculture Organization (FAO) is a specialized agency of the United Nations that leads international efforts to defeat hunger. Established in 1945, FAO has over 194 member countries and works in more than 130 countries worldwide. The organization aims to achieve security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">food security for all and ensure that people have regular access to enough high-quality food to lead active, healthy lives. FAO's commitment to environmental sustainability is integral to its strategic objectives and operations, focusing on eradicating poverty, hunger, and malnutrition through various initiatives, including the Global Alliance Against Hunger and Poverty (GAAHP).

Job Overview:
The Office Assistant plays a crucial role in ensuring the smooth and efficient operation of the work unit by performing a variety of routine administrative transactions and office support functions. This position is essential for maintaining the workflow within the office and supporting the overall mission of the Global Alliance Against Hunger and Poverty. The Office Assistant will be responsible for drafting correspondence, managing communications, organizing meetings, and maintaining office supplies and equipment. The role requires a proactive approach to problem-solving and the ability to work independently on routine matters while consulting with supervisors on more complex issues. The Office Assistant will also interact with various colleagues and stakeholders, providing essential support services that contribute to the team's effectiveness.

Duties and Responsibilities:
The Office Assistant's duties include typing, formatting, and drafting routine correspondence; collating tables, reports, presentations, and publications; receiving and directing telephone calls and visitors; screening and sending emails; responding to routine inquiries; entering, retrieving, and updating information and data; maintaining office files and reference systems; initiating and tracking administrative transactions in computerized systems; supporting the organization of meetings, workshops, and events; assisting with travel arrangements; ensuring the availability of office supplies; and performing other duties as required. The Office Assistant's work directly impacts the efficiency of the work unit and contributes to the overall success of the organization's objectives.

Required Qualifications:
Candidates must possess a secondary school education and have at least two years of relevant experience in office support work. Proficiency in English is required, along with knowledge of MS Office applications and office technology equipment. Candidates must be nationals of Brazil or possess a valid visa/work permit and reside within commuting distance of the duty station. The role requires strong communication skills, teamwork, results focus, and the ability to build effective relationships.

Educational Background:
The minimum educational requirement for this position is a secondary school education. This foundational education is essential for performing the administrative tasks required of the Office Assistant, ensuring they have the necessary skills to manage office functions effectively.

Experience:
The position requires a minimum of two years of relevant experience in office support work. This experience should include familiarity with administrative procedures, office technology, and the ability to manage multiple tasks efficiently. Candidates with experience in international organizations or similar environments will be preferred, as they will have a better understanding of the unique challenges and requirements of such roles.

Languages:
A working knowledge (proficiency - level C) of English is mandatory for this position. Additionally, having intermediate knowledge (level B) of another FAO official language such as Arabic, Chinese, French, Russian, or Spanish is considered desirable and may enhance a candidate's application.

Additional Notes:
The position is classified under the General Service Staff category, which means that candidates must be nationals of Brazil or possess a valid work permit. The role is full-time, and candidates must reside within commuting distance of the duty station in Brasilia. The Office Assistant will receive guidance from professional staff and will have opportunities for on-the-job learning and development. The position is integral to the functioning of the Global Alliance Against Hunger and Poverty, and the successful candidate will play a key role in supporting the organization's mission.