UN Volunteer - Procurement Support

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Position Title: UN Volunteer - Procurement Support
Location: Juba
Country: South Sudan
Deadline Date: 15 March 2024

Job Details

Job Posting Organization:
The job posting organization is the United Nations Mission in South Sudan (UNMISS), which was established to support the peace process in South Sudan and to protect civilians. The mission operates under the mandate of the United Nations security" style="border-bottom: 1px dotted #007bff !important;">Security Council and is tasked with various objectives aimed at maintaining peace and security in the region. UNMISS is committed to advancing its strategic vision to prevent a return to civil war, build durable peace, and support inclusive governance. The organization employs thousands of personnel, including uniformed and civilian staff, and operates in a challenging environment to fulfill its mission.

Job Overview:
The UN Volunteer in Procurement Support will play a crucial role in assisting the Procurement Section of UNMISS, which is responsible for procuring goods and services necessary for the mission's operations. The position is based in Juba, Central Equatoria, which is classified as a hardship and non-family duty station. The volunteer will work under the direct supervision of the Chief Procurement Officer/Unit Chief and will be involved in various procurement support activities, including administrative tasks and buyer activities. The role requires a proactive approach to ensure timely delivery of goods and services, effective communication with stakeholders, and adherence to UN procurement regulations. The volunteer will also be expected to conduct data analysis and provide reports, contributing to the overall efficiency of the procurement process.

Duties and Responsibilities:
The duties and responsibilities of the UN Volunteer in Procurement Support include:

• Performing procurement support activities such as printing shopping carts and Request for Quotations (RFQs), filing, recording, and distributing case files to relevant Technical Units and buyers.
• Receiving, recording, and filing incoming and outgoing documents to maintain organized records.
• Expediting the delivery of goods and services ordered to ensure timely fulfillment of procurement needs.
• Scanning completed procurement case file documents and uploading them into the relevant systems for future reference.
• Conducting data analysis and providing both quantitative and qualitative reports as required.
• Assisting in buyer activities by reviewing specifications and scopes of requirements for goods and services, preparing source selection plans, and drafting solicitation documents.
• Reviewing technical evaluation reports to ensure compliance with evaluation criteria and performing commercial evaluations of submitted proposals.
• Preparing Purchase Orders and Contracts as applicable and monitoring the delivery of purchased goods and services.
• Maintaining close cooperation with internal and external stakeholders to facilitate effective communication and problem-solving throughout the procurement process. 1
• Updating and maintaining logs and tracking tools used to monitor and record the unit's activities.

Required Qualifications:
The required qualifications for the UN Volunteer position include strong organizational skills, attention to detail, and the ability to work effectively in a team environment. Candidates should possess good communication skills and be able to handle multiple tasks simultaneously. Familiarity with procurement processes and regulations, particularly within the UN system, is highly desirable. Proficiency in data analysis and reporting is also essential for this role. Additionally, candidates should demonstrate a commitment to the values and principles of the United Nations.

Educational Background:
Candidates for the UN Volunteer position should have a minimum of a bachelor's degree in a relevant field such as business administration, procurement, logistics, or a related discipline. A background in international relations or public administration may also be beneficial. Relevant certifications in procurement or supply chain management would be an advantage.

Experience:
The position requires candidates to have some level of experience in procurement, logistics, or supply chain management. While specific years of experience may not be mandated, any practical experience in a similar role, particularly within an international organization or a humanitarian context, would be highly valued. The ability to demonstrate previous involvement in procurement processes or administrative support functions will strengthen the application.

Languages:
Fluency in English is mandatory for this position, as it is the working language of the United Nations. Knowledge of additional languages, particularly those spoken in South Sudan, would be considered an asset and could enhance communication with local stakeholders and partners.

Additional Notes:
This position is classified as a UN Volunteer role, which typically involves a commitment to serve for a specific duration, in this case, until the end of the UNMISS mandate on 15 March 202

• The role is full-time and requires the volunteer to be based in Juba, which is categorized as a hardship duty station. Compensation and benefits for UN Volunteers may vary, but they often include a living allowance, health insurance, and other support to facilitate their work in challenging environments.