Partnerships and Programme Assistant

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Position Title: Partnerships and Programme Assistant
Location: Bangkok
Country: Thailand
Deadline Date:

Job Details

Job Posting Organization:
UN Women was established in July 2010 as part of the UN reform agenda to enhance gender equality and women's empowerment globally. It merges the efforts of four previously distinct parts of the UN system focused on gender issues. UN Women operates in multiple countries, with a significant presence in Asia and the Pacific, where it supports governments and women's movements. The organization is dedicated to eliminating discrimination against women and girls, empowering women, and achieving equality between genders in various sectors including development, human rights, humanitarian action, and peace and security" style="border-bottom: 1px dotted #007bff !important;">security. UN Women’s regional office in Bangkok oversees various programs aimed at addressing issues such as violence against women, economic empowerment, governance, and climate change. The organization is committed to creating a diverse and inclusive environment, promoting mutual respect and equality among its employees.

Job Overview:
The Partnerships and Programme Assistant plays a crucial role in supporting the External Relations Unit (ERU) of UN Women. This position involves providing administrative, logistical, and programmatic assistance to ensure the smooth implementation of the unit's strategic objectives. The assistant will work closely with the Head of External Relations and collaborate with various teams within the ERU, including Resource Mobilization & Partnerships, Advocacy, and Communications. The role requires a proactive approach to managing tasks related to financial management, contract management, procurement, and event organization. The assistant will be responsible for creating and monitoring project budgets, managing contracts for consultancy positions, and ensuring compliance with procurement regulations. Additionally, the assistant will coordinate events and meetings, making travel arrangements and maintaining databases, all while adhering to UN Women’s rules and regulations.

Duties and Responsibilities:

• Provide administrative support to the financial management of the External Relations Unit, including creating projects in Quantum, preparing budget revisions, and monitoring project finances.
• Assist in the recruitment and management of consultancy positions, processing contracts and payments, and ensuring compliance with HR and Procurement rules.
• Support the procurement plan by monitoring and facilitating the procurement of services and goods in accordance with established regulations.
• Organize logistical arrangements for events, campaigns, and meetings, including high-level conferences and training sessions.
• Maintain the ERU contacts database and coordinate filing of documents.
• Perform other duties as necessary for the efficient functioning of the unit and organization.

Required Qualifications:

• Completion of secondary education is required; a Bachelor’s degree in Business or Public Administration is an asset.
• At least 5 years of progressively responsible experience in administrative support, partnerships, or event management.
• Experience in project management, HR, finance, or budget management is required, with a preference for candidates with experience in multiple areas.
• Proficiency in using office software packages and experience with ERP systems, preferably Oracle Cloud, is desirable.
• Experience working with development organizations is an advantage.

Educational Background:
Candidates must have completed secondary education, with a Bachelor’s degree in Business or Public Administration considered an asset. This educational background supports the administrative and financial management tasks required in the role.

Experience:
The position requires at least 5 years of progressively responsible experience in administrative roles, partnerships, or event management. Candidates should have experience in project management, HR, finance, or budget management, with a preference for those who have worked in multiple areas. Familiarity with office software and ERP systems is also necessary, particularly experience with Oracle Cloud.

Languages:
Fluency in English and Thai is mandatory for this position. Knowledge of another official UN language such as French, Arabic, Chinese, Russian, or Spanish is desirable, enhancing the candidate's ability to communicate in a diverse environment.

Additional Notes:
The position is full-time and involves working within the UN Women framework, which emphasizes integrity, professionalism, and respect for diversity. The organization has a zero-tolerance policy for misconduct and expects all employees to adhere to its standards of conduct. Selected candidates will undergo rigorous background checks, including verification of academic credentials and employment history.