Human Resources Assistant (Operations Support)

Job Posting Organization:
UN Women was established in July 2010 by the United Nations General Assembly as the United Nations Entity for Gender Equality and the Empowerment of Women. The organization was created as part of the UN reform agenda to consolidate resources and mandates for greater impact in the area of gender equality and women's empowerment. UN Women merges and builds upon the work of four previously distinct parts of the UN system that focused on gender equality: the Division for the Advancement of Women (DAW), the Office of the Special Adviser on Gender Issues and Advancement of Women (OSAGI), the International Research and Training Institute for the Advancement of Women (INSTRAW), and the United Nations Development Fund for Women (UNIFEM). UN Women operates globally, with a mission to eliminate discrimination against women and girls, empower women, and achieve equality between women and men as partners and beneficiaries of development, human rights, humanitarian action, and peace and security" style="border-bottom: 1px dotted #007bff !important;">security. The organization is committed to creating a diverse and inclusive environment of mutual respect, employing individuals regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. UN Women has a zero-tolerance policy on conduct that is incompatible with its aims and objectives, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. All selected candidates will undergo rigorous reference and background checks to ensure adherence to UN Women’s policies and procedures.

Job Overview:
The Human Resources Assistant (Operations Support) position at UN Women in Bonn is designed to support the Office Operations by performing a variety of standard administrative processes that ensure high quality and accuracy of work. The HR Assistant will work under the overall guidance of the HR specialist and day-to-day supervision by the HR Analyst. This role promotes a client-focused, quality, and results-oriented approach in the delivery of HR services. The HR Assistant will be responsible for providing general administrative and logistical support in accordance with UN Women rules, regulations, policies, and strategies. This includes managing contract processes, supporting recruitment and selection, and assisting with the implementation of HR strategies and policies related to affiliate personnel and contract modalities. The position requires a proactive approach to problem-solving and effective communication skills to engage with various stakeholders.

Duties and Responsibilities:
The HR Assistant will have a comprehensive set of duties and responsibilities, including but not limited to: providing general administrative and logistical support to the Office; managing contract administration processes, including e-requisitions and purchase orders for consultants and contractors; supporting the organization of conferences, workshops, and retreats; monitoring and maintaining office supplies; assisting in the preparation of procurement plans; coordinating travel and logistics for the HR team; maintaining a filing system for confidential materials; utilizing specialized software for data entry and report generation; preparing and processing standard contracts and extensions for consultants; coordinating with hiring units and finance for timely contract issuance; providing administrative support for the Internship and Fellowship Programme; maintaining staffing lists and reports; and performing other duties as necessary for the efficient functioning of the Office and the Organization.

Required Qualifications:
The position requires the completion of secondary education as a minimum requirement. A Bachelor’s degree in Business Administration or related fields is desirable. Candidates should possess at least 5 years of progressively responsible experience in administration, procurement, HR, or logistic support services. Proficiency in using computers and office software packages, particularly MS Word and Excel, is required. Experience with ERP systems, preferably Oracle Cloud, is also desirable. The candidate should demonstrate good knowledge of administrative rules and regulations and possess strong IT and web-based management skills.

Educational Background:
Candidates must have completed secondary education, with a Bachelor’s degree in Business Administration or related fields being highly desirable. This educational background is essential for understanding the administrative processes and HR functions required for the role.

Experience:
The HR Assistant position requires a minimum of 5 years of progressively responsible experience in administration, procurement, HR, or logistic support services. This level of experience is crucial for the candidate to effectively manage the diverse responsibilities associated with the role, including contract management, recruitment support, and logistical coordination.

Languages:
Fluency in English is mandatory for this position. Knowledge of another official UN language, such as French, Arabic, Chinese, Russian, or Spanish, is considered desirable and would enhance the candidate's ability to communicate effectively in a multilingual environment.

Additional Notes:
This position is locally recruited and is open to nationals of Germany and applicants with valid employment authorization to work in Germany. The role is categorized under the General Service category within UN Women. Candidates should be aware that all sections of the application form must be completed to avoid disqualification from the recruitment process. The organization emphasizes the importance of integrity, professionalism, and respect for diversity in its workforce.