Human Resources Assistant

Job Posting Organization:
The Global Strategy and Policy Division serves as the central strategic authority for all matters pertaining to the management of human resources within the United Nations. Established to ensure that the Organization has the necessary strategies, policies, frameworks, and tools to attract, develop, and retain a talented and diverse global workforce, the division fosters a culture of engagement, leadership, and results. It provides policy, strategic, and thought leadership, along with innovations and solutions for the comprehensive management of talent, which includes strategic workforce planning, talent acquisition, organizational and staff development, performance management, and ensuring appropriate duty of care for all Secretariat staff. The division operates within the Office of Human Resources, Department of Management Strategy, Policy and Compliance, and is responsible for overseeing the Field Strategy and Conditions of Service Section.

Job Overview:
The Human Resources Assistant position is integral to the Field Strategy and Conditions of Service Section within the Global Strategy and Policy Division. The role involves supporting the team in various human resources functions, including policy interpretation, drafting responses to HR-related queries, and maintaining accurate data in the Enterprise Resource Planning system (Umoja). The assistant will be expected to provide comprehensive advice on HR policies and procedures, draft information circulars, and ensure that all conditions of service-related data is up-to-date. The position requires a proactive approach to research and data analysis, as well as the ability to prepare reports and presentation materials that support HR policy development and workforce analysis. The assistant will also be responsible for general office support, including managing files, scheduling meetings, and providing logistical support for special projects.

Duties and Responsibilities:
The Human Resources Assistant will undertake a variety of responsibilities, including but not limited to: reviewing and drafting responses to policy advice requests, preparing written responses to HR policy-related queries, providing guidance on HR policies and procedures, drafting information circulars, and maintaining conditions of service-related data in the ERP system. The assistant will coordinate with various stakeholders to address requests related to duty station attributes, support salary calculations for senior officials, conduct research on HR policy issues, prepare reports and data-driven outputs, and provide general office support services. Additional duties may include logistics and administrative support for special projects, such as UNHQ salary surveys and baseline cost of living surveys.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A minimum of seven years of experience in human resources management, administration, law, or a related area is required. This experience requirement is reduced to five years for candidates with a first-level university degree or higher. Candidates should have experience in knowledge management, drafting skills, and familiarity with the United Nations Common System or similar international organizations. Experience in staff administration, HR policy, and administrative law is essential, along with proficiency in using Enterprise Resource Planning (ERP) systems and analyzing large datasets. Candidates should also have experience advising on HR-related issues.

Educational Background:
The minimum educational requirement for this position is a high school diploma or equivalent. However, candidates with a first-level university degree or higher will have a reduced experience requirement, highlighting the importance of educational qualifications in the selection process.

Experience:
The position requires a minimum of seven years of relevant experience in human resources management, administration, law, or a related field. For candidates with a first-level university degree or higher, the minimum experience requirement is reduced to five years. This experience should include knowledge management, drafting skills, and familiarity with the UN Common System or similar international organizations, as well as experience in staff administration and HR policy.

Languages:
English is the mandatory working language for this position, with a required proficiency level of UN Level II in reading, writing, listening, and speaking. French is considered a desirable language, with a recommended proficiency level of UN Level I. Proficiency in both languages will enhance communication and collaboration within the UN Secretariat.

Additional Notes:
This position is subject to local recruitment, meaning that applicants must be authorized to work for the United Nations in Bonn, Germany. The appointment is for an initial period of one year, with the possibility of renewal based on the availability of the post or funds. Staff members subject to local recruitment are not eligible for allowances or benefits exclusive to international recruitment. The United Nations is committed to creating a diverse and inclusive work environment and will provide reasonable accommodation for applicants with disabilities upon request. All candidates must adhere to the highest standards of efficiency, competence, and integrity, and any violations of international human rights law or other serious offenses will disqualify candidates from consideration.