Programme Assistant (Policy and Coordination Support)

Job Posting Organization:
The International Organization for Migration (IOM) was established in 1951 and is a Related Organization of the United Nations. It is recognized as the leading UN agency in the field of migration, working closely with governmental, inter-governmental, and non-governmental partners. IOM's mission is to promote humane and orderly migration for the benefit of all, providing services and advice to governments and migrants. IOM Indonesia has been operational for over 40 years and is one of the largest missions globally, engaging in a wide range of activities in partnership with the Government of Indonesia, civil society, private sector actors, migrants, and communities. The organization focuses on several thematic areas, including Counter-Trafficking, Labour Migration, Disasters, Climate and Resilience, Immigration and Border Governance, Refugee Care, Migration Health, Migration Policy and Data, and Resettlement and Voluntary Returns. The Programme Support Unit plays a crucial role in supporting the mission's work, particularly in program development, partnerships, donor reporting, monitoring and evaluation, knowledge management, accountability, and communication within the framework of the United Nations Sustainable Development Cooperation Framework (UNSDCF) 2026-2030, the National Medium-Term Development Plan (RPJMN), and IOM Indonesia’s Country Strategy 2026-2030.

Job Overview:
The Programme Assistant – Policy and Coordination Support is responsible for providing administrative and coordination support to facilitate policy and coordination-related activities within the Programme Support Unit. This role involves assisting in compiling and organizing information, maintaining records and information resources, organizing meetings and events, and preparing routine reports, presentations, and other documentation. The incumbent will also provide administrative and secretariat support to coordination processes, including activities of the United Nations Network on Migration in Indonesia, ensuring adherence to established procedures. The position requires a proactive approach to support the mission's objectives and contribute to the effective implementation of migration policies and programs.

Duties and Responsibilities:
The Programme Assistant will gather, compile, and organize information on human mobility and migration dynamics in Indonesia, following established sources and guidance to support policy and coordination-related activities. The role includes assisting with preparations for UN Network meetings by providing administrative and secretariat support, maintaining relevant records and data, preparing draft agendas, taking minutes, and supporting presentations and other required information products. The incumbent will maintain communication and information exchange with UN focal points and other stakeholders, supporting follow-up on assigned coordination and joint migration-related activities. Additionally, the Programme Assistant will provide administrative and logistical support to activities related to multilateral processes, including the Bali Process, Colombo Process, Abu Dhabi Dialogue, and the Global Compact for Migration (GCM). Responsibilities also include collecting and organizing background information for policy briefs, position papers, information sheets, presentations, and other communication materials, as well as compiling data and preparing routine reports, summary tables, and other information products for review by the supervisor. The incumbent will maintain organized electronic and/or physical files, records, and other relevant documentation related to assigned activities and perform other relevant duties as assigned.

Required Qualifications:
Candidates must possess a Bachelor’s degree in Social Sciences, Law, Policy, Economics, or a related field from an accredited academic institution, along with two years of relevant professional experience; or a High School diploma with four years of relevant professional experience. Accredited Universities are those listed in the UNESCO World Higher Education Database. The ideal candidate should have experience providing program, project coordination, or administrative support, preferably within a migration, development, or humanitarian context. Experience coordinating information with a range of stakeholders, including government entities, United Nations agencies, civil society organizations, and other partners is essential. Additionally, candidates should have experience providing administrative and program support services, including organizing meetings, workshops, consultations, and related events, as well as compiling, organizing, and maintaining information, records, databases, and knowledge management resources. Experience in preparing routine reports, briefing materials, presentations, and meeting documentation, including minutes and summaries, is also required.

Educational Background:
A Bachelor’s degree in Social Sciences, Law, Policy, Economics, or a related field is required. Alternatively, a High School diploma is acceptable if accompanied by four years of relevant professional experience. The educational qualifications must be from accredited institutions recognized by the UNESCO World Higher Education Database, ensuring that candidates have a solid academic foundation relevant to the responsibilities of the position.

Experience:
The position requires candidates to have a minimum of two years of relevant professional experience if they hold a Bachelor’s degree, or four years if they have a High School diploma. Experience should include providing program, project coordination, or administrative support, ideally within a migration, development, or humanitarian context. Candidates should demonstrate their ability to coordinate information with various stakeholders, including government entities, UN agencies, civil society organizations, and other partners. Experience in organizing meetings, workshops, consultations, and related events is crucial, as is the ability to compile, organize, and maintain information, records, databases, and knowledge management resources. Additionally, candidates should have experience in preparing routine reports, briefing materials, presentations, and meeting documentation, including minutes and summaries.

Languages:
Fluency in English and Bahasa Indonesia (oral and written) is required for this position. All IOM staff members in all categories must be fluent in one of the IOM's official languages (English, French, Spanish). The proficiency of the required languages will be specifically evaluated during the selection process, which may include written and/or oral assessments. This requirement ensures that the candidate can effectively communicate and collaborate within the diverse linguistic environment of the organization.

Additional Notes:
The position is classified as G-4 and is offered under a Special Short-Term Contract. The estimated start date is as soon as possible, and the closing date for applications is 28 September 202

• Candidates should be aware that any offer made in relation to this vacancy notice is subject to funding confirmation. This selection process may be used to staff similar positions in various duty stations, and recommended candidates will remain eligible for appointment in a similar position for a period of 24 months. Appointment will be contingent upon certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security" style="border-bottom: 1px dotted #007bff !important;">security clearances. IOM maintains a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background, or disabilities. IOM does not charge a fee at any stage of its recruitment process and only accepts duly completed applications submitted through the IOM e-Recruitment system.