Junior Information Management Analyst

Job Posting Organization:
The World Bank, a member of the World Bank Group (WBG), is a global organization dedicated to addressing the world's most pressing development challenges. Established to foster economic development and reduce poverty, the World Bank operates in 145 countries with over 182 offices worldwide. The organization focuses on investing in people, strengthening markets, and delivering scalable, data-driven solutions that improve lives. The World Bank aims to create more and better jobs, especially as 1.2 billion young people are reaching working age in the coming decade. The organization emphasizes partnerships with governments, the private sector, and development partners to achieve its mission.

Job Overview:
The Junior Information Management Analyst position at the World Bank is integral to supporting the lifecycle management of the organization's information assets. This role is designed for individuals who are passionate about information governance and management, and who are eager to contribute to the World Bank's mission of ending extreme poverty and boosting shared prosperity. The analyst will work under close supervision to ensure that critical information is accessible to employees, which involves capturing, organizing, preserving, digitizing, and sharing various information assets. The position also entails analyzing policies related to information ownership and stewardship, promoting transparency and accountability within the organization. The role is situated within the Information and Technology Solutions (ITS) Vice Presidential Unit, which plays a crucial role in delivering transformative information and technologies to staff across more than 150 locations.

Duties and Responsibilities:
The Junior Information Management Analyst will have several key responsibilities, including:

• Supporting the governance and lifecycle management of Microsoft 365 solutions, ensuring compliance with records retention schedules and regulatory requirements.
• Assisting with appraisal, retention, and disposition activities, including reviews of expired Microsoft 365 workspaces and digital records.
• Managing records repositories in the Jakarta office, including off-site storage records disposition according to the World Bank Group's retention schedule.
• Helping site owners and business units apply information management guidance and addressing routine repository issues, while escalating complex matters to senior colleagues.
• Maintaining and updating documentation for information and records management policies and procedures.
• Collaborating with cross-functional teams to implement information management guidelines and supporting the maintenance of the unit’s intranet site.
• Reviewing the integrity, accuracy, and completeness of information in document and records management repositories, monitoring data quality, and implementing corrective actions as necessary.
• Assisting with training and supporting staff on information management tools and best practices, as well as developing and implementing knowledge-sharing processes and tools for internal use.

Required Qualifications:
Candidates for the Junior Information Management Analyst position should possess a strong understanding and practical experience with standards and good practices for information governance, information lifecycle management, records management, records appraisal, and records disposition. Familiarity with information, document, and records management software systems is essential. The ability to communicate information graphically in an appealing way for reporting and other communication needs is also required. Candidates should demonstrate the ability to develop out-of-the-box solutions and customizations on the Microsoft Office 365 platform, with experience in Microsoft Power Automate being an asset. Strong oral and written communication skills in English are necessary, along with the ability to write concise and accurate reports and engage in public outreach. Awareness of AI governance principles and Agile/SaFe methodologies is preferred, as is a curiosity about the World Bank Group's work and familiarity with its mission and objectives. Candidates should also be able to conduct independent research and functional analysis, making judgments on the archival value of various documents and business records.

Educational Background:
The educational requirement for the Junior Information Management Analyst position is a Bachelor’s degree (BA/BS) in Information Management, Archives, Records Management, Information Science, or a related field. This educational background provides the foundational knowledge necessary for effective information management and governance.

Experience:
The position requires candidates to have relevant experience in information management, governance, and lifecycle management. While specific years of experience are not stated, candidates should demonstrate a solid understanding of the principles and practices related to information management, as well as practical experience in applying these principles in a professional setting.

Languages:
The mandatory language for this position is English, which is essential for effective communication within the organization and with external stakeholders. While not explicitly stated, proficiency in additional languages may be considered an asset, particularly if they align with the World Bank's operational regions.

Additional Notes:
The Junior Information Management Analyst position is classified as an Open-Ended Staff (OPEN-OP) role, indicating that it is a permanent position. The recruitment type is local, meaning that preference will be given to applicants authorized to work in Indonesia. The closing date for applications is set for October 23, 2026, at 11:59 PM UTC. The World Bank Group offers a comprehensive benefits package, including a retirement plan, medical, life and disability insurance, and paid leave, including parental leave. The organization is committed to being an equal opportunity and inclusive employer, ensuring that all candidates are evaluated without discrimination based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.