Consultant as Project Implementation Assistant - Cities Program

Job Posting Organization:
The World Resources Institute (WRI) is an independent research organization that works to improve people's lives, protect and restore nature, and stabilize the climate. Established with a mission to influence policy and catalyze change across various systems, WRI operates in more than a dozen focus countries and collaborates with partners in over 50 nations. With a workforce of over 2,000 staff members, WRI leverages data and expertise to address critical global challenges related to food, land, water, energy, and urban development. The organization is committed to advancing gender and social equity, ensuring that all qualified applicants receive equal consideration for employment regardless of their background.

Job Overview:
The Project Implementation Assistant will play a crucial role in supporting the Indonesia Super Pollutant Unit, which is part of the Climate and Clean Air Coalition (CCAC). This position involves providing administrative, operational, and coordination support to ensure the effective delivery of projects and activities aimed at reducing super pollutants in Indonesia. The assistant will be responsible for maintaining project documentation, tracking implementation progress, and facilitating stakeholder engagement activities. This role requires a solid understanding of super pollutant issues and the Unit's program priorities to prepare briefing notes, meeting materials, and other documents that require technical input. The assistant will work closely with the Technical Unit Senior Lead and other relevant experts to consolidate technical inputs and ensure that program materials are accurate and aligned with the Unit's objectives. The position also involves following up on agreed actions and outstanding tasks to facilitate smooth program coordination and implementation, making it essential for the assistant to be proactive and detail-oriented.

Duties and Responsibilities:
The Project Implementation Assistant will have a diverse set of responsibilities, including:

• Providing administrative and operational support for program implementation under the direction of the SLCP Technical Unit Senior Lead.
• Maintaining project work plans, activity trackers, deliverable records, and other documentation to support implementation monitoring and follow-up.
• Assisting in the preparation of terms of reference, briefing notes, presentations, progress updates, and other program materials.
• Compiling and consolidating program updates, technical inputs, and activity summaries for reporting purposes.
• Organizing and maintaining a repository of program documents, meeting records, and correspondence.
• Tracking progress against the annual work plan and flagging any delays or challenges to the Senior Lead.
• Supporting the preparation of periodic reports in accordance with CCAC requirements.
• Planning and implementing stakeholder meetings, technical discussions, and workshops.
• Coordinating communication and logistical arrangements with government institutions, technical experts, and development partners. 1
• Documenting stakeholder engagements and program activities for internal reporting and knowledge management.

Required Qualifications:
Candidates must possess a Bachelor’s degree in environmental studies, environmental science, public policy, international development, social sciences, business administration, or a related field. A minimum of 2 years of relevant professional experience in project administration, program coordination, or project support is required. Familiarity with climate change, air quality, environmental policy, or super pollutant issues is advantageous. Experience in supporting donor-funded programs or multi-stakeholder initiatives is also preferred. Strong organizational and time management skills are essential, along with the ability to manage competing priorities and meet deadlines while maintaining attention to detail. Candidates should demonstrate strong writing and information synthesis skills, effective communication abilities in both Bahasa Indonesia and English, and proficiency in Microsoft Office applications.

Educational Background:
The educational background required for this position includes a Bachelor’s degree in fields such as environmental studies, environmental science, public policy, international development, social sciences, business administration, or related disciplines. This educational foundation is critical for understanding the complexities of environmental issues and the operational needs of the Indonesia Super Pollutant Unit.

Experience:
The position requires a minimum of 2 years of relevant professional experience. This experience should ideally be in project administration, program coordination, or project support, particularly in contexts related to climate change, environmental policy, or super pollutant issues. Candidates with experience in donor-funded programs or initiatives involving government institutions and development partners will be viewed favorably.

Languages:
Proficiency in both Bahasa Indonesia and English is mandatory for this position, as effective communication in these languages is essential for stakeholder engagement and documentation. Additional language skills may be considered an asset but are not required.

Additional Notes:
This is a hybrid position requiring 8 days per month in the office, based in Jakarta. The initial contract period is for 6 months, with the possibility of extension up to December 31, 2027, subject to performance evaluation and project needs. The position is open to Indonesian nationals, and candidates must have existing work authorization in Indonesia at the time of application. The consultant will be compensated on a daily rate basis, with a maximum of 18 working days per month. Travel insurance will be provided for both domestic and international travel as assigned by WRI Indonesia. The organization emphasizes a commitment to diversity and inclusion, encouraging applicants from all backgrounds.