Project Operations Assistant - Food, Land, and Water Program

Job Posting Organization:
WRI Indonesia is a national entity (Yayasan) associated with the World Resources Institute (WRI), a global environmental research organization that has been operational for over 30 years. WRI collaborates with various stakeholders in the natural resources sector to promote sustainable and profitable policies and management practices. With a presence in more than 50 countries, WRI has established offices in the United States, Brazil, China, Europe, India, and Indonesia. WRI Indonesia was launched in early 2014, building on WRI's decade-long history in the country and aims to expand its portfolio to include projects in climate, energy, and urban transportation. The organization focuses on reversing tropical forest loss and achieving net sink emissions from the Agriculture, Forestry, and Other Land Use (AFOLU) sector by 2030, while also improving the livelihoods of Indigenous Peoples and local communities.

Job Overview:
The Project Operations Assistant will play a crucial role in supporting the efficient execution of project operations and administration within the Food, Land, and Water (FLW) Program. This position involves managing various aspects of project operations from preparation to reporting, ensuring compliance with WRI Indonesia's policies and donor requirements. The assistant will handle documentation for activities, oversee travel arrangements for the project team, organize events, collaborate with vendors, manage financial aspects of project implementation, and develop expense reports. The role requires close collaboration with the Program Operations Manager, Project Lead/Program Manager, project team, and operations team, and involves a hybrid work arrangement with significant travel requirements.

Duties and Responsibilities:
The duties and responsibilities of the Project Operations Assistant include:

• Finance Administration (60%): Managing payments to vendors, processing expense reimbursements, and maintaining accurate financial records. This includes generating monthly financial reports, processing invoices, and ensuring compliance with budgetary constraints. The assistant will also support audit processes and assist in preparing financial documentation for staff and consultants.
• Operational Support (35%): Providing support to the Program Operations Manager and Project Operations Specialist in managing back-office activities related to WRI Indonesia projects. This includes coordinating document flow, purchasing supplies, arranging travel and events, and ensuring efficient use of donor resources.
• Occasional Significant Duties (5%): Assisting with other operational tasks as required by the Project Operations Specialist.

Required Qualifications:
The required qualifications for this position include a Bachelor’s degree in Finance, Accounting, Business Administration, or related fields. Candidates should have a minimum of two years of full-time work experience in project operations, project implementation, or administrative support, preferably within a non-profit or environmental organization. Strong organizational and time management skills are essential, along with basic knowledge of financial procedures, record-keeping, and travel arrangements. Proficiency in Microsoft Office Suite and business proficiency in Bahasa Indonesia and English for both verbal and written communication are also required. Candidates should demonstrate the ability to manage multiple projects simultaneously while maintaining accuracy and compliance.

Educational Background:
Candidates must possess a Bachelor’s degree in Finance, Accounting, Business Administration, or a related field. This educational background is essential to ensure that the candidate has the necessary knowledge and skills to manage financial transactions, reporting, and administrative support effectively.

Experience:
The position requires a minimum of two years of full-time work experience in project operations, project implementation, or administrative support. Experience in a non-profit or environmental organization is preferred, as it provides relevant context and understanding of the sector's unique challenges and requirements.

Languages:
Business proficiency in Bahasa Indonesia and English is mandatory for this position. Candidates must be able to communicate effectively in both languages, both verbally and in writing, to engage with a diverse range of stakeholders, including government entities, private sector partners, and local NGOs. Additional language skills may be considered an asset but are not required.

Additional Notes:
This is a full-time position with a fixed-term employment agreement lasting until 31 December 2027, with the possibility of extension based on individual performance, project needs, and budget availability. The role requires existing work authorization in Indonesia, as WRI is unable to sponsor work visas. The position is locally engaged, and Indonesian nationals are encouraged to apply. The salary will be commensurate with experience and skills, and the organization offers a competitive benefits package. WRI is committed to a hybrid working model with flexible working hours, and it emphasizes diversity and inclusion in its workplace culture.