Senior Project Assistant

Job Posting Organization:
UNESCO, the United Nations Educational, Scientific and Cultural Organization, was established in 1945 with the mission to contribute to peace and security" style="border-bottom: 1px dotted #007bff !important;">security by promoting international collaboration through educational, scientific, and cultural reforms. UNESCO operates in over 190 countries and has a workforce of more than 2,000 employees. The organization focuses on building peace in the minds of men and women, fostering sustainable development, and promoting human rights and fundamental freedoms.

Job Overview:
The Senior Project Assistant will play a crucial role in supporting the implementation of projects related to Science Policy and Basic Sciences Division under the supervision of the Director of the UNESCO Regional Office in Jakarta. This position requires a proactive individual who can provide operational and technical support to project management and implementation. The Project Assistant will be responsible for tracking, monitoring, and reporting on project activities and budgets, ensuring compliance with financial regulations. The role also involves assisting in the preparation of evaluations and reports, conducting research, and providing administrative support for various program activities. The successful candidate will be expected to gather and analyze information relevant to project activities, maintain internal and external relations, and support resource mobilization efforts by researching and developing new projects and proposals.

Duties and Responsibilities:
The duties and responsibilities of the Senior Project Assistant include providing operational and technical support to program/project management, assisting in tracking and monitoring project activities and budgets, preparing reports and presentations, and responding to inquiries. The Project Assistant will also be responsible for maintaining program records, preparing correspondence, and ensuring compliance with UNESCO's format standards. Additional tasks include identifying project sites, preparing lists of participants, drafting invitation letters, and supporting the initiation of contractual documents. The role requires collaboration with various stakeholders, including partners and donors, to ensure successful project implementation and outreach activities. The Project Assistant will also assist in processing requests for translation and other administrative tasks, ensuring that all activities align with the organization's goals and standards.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A minimum of eight years of relevant work experience in integrated service execution and comprehensive process and administration support in an international environment is required. Experience in project planning, implementation, budget monitoring, and reporting is essential. Candidates should also have experience in reviewing supporting documents and performance information linked to payment processing. Strong interpersonal and communication skills, as well as the ability to work efficiently with diverse partners, are crucial for this role.

Educational Background:
While a high school diploma is the minimum requirement, an advanced university degree (Master's or equivalent) in Natural or Social and Human Sciences, Policy, Development Studies, or related fields is desirable. This educational background will provide the necessary knowledge and skills to effectively support the projects and initiatives undertaken by UNESCO.

Experience:
The position requires a minimum of eight years of relevant work experience, particularly in integrated service execution and comprehensive administrative support within an international context. Prior experience in project support, especially in a UN agency or organization, is considered an asset. Candidates should demonstrate a strong understanding of project planning, implementation, and budget monitoring.

Languages:
Fluency in English, both oral and written, is mandatory for this position. This includes strong comprehension skills. While not mandatory, knowledge of additional languages may be considered an asset, particularly if relevant to the region or the projects being implemented.

Additional Notes:
The contract duration for this position is 9 months, and it is open to external candidates. The role is classified at the SC6 level, and the annual salary is IDR 26,832,990 per month, which includes medical insurance and pension benefits. Additionally, employees are entitled to 22.5 days of annual leave. The selection process may involve pre-recorded video interviews, written assessments, and panel interviews, with reference checks also being part of the recruitment process. UNESCO emphasizes the importance of securing the highest standards of efficiency, technical competence, and integrity in its hiring practices, and encourages applications from individuals from minority and indigenous groups, as well as persons with disabilities.