Programme Assistant

Job Posting Organization:
The Office of the United Nations High Commissioner for Refugees (UNHCR) was established on December 14, 1950, by the United Nations General Assembly. Its mission is to lead and coordinate international action to protect refugees and other forcibly displaced and stateless persons. The organization strives to ensure that everyone can exercise the right to seek asylum and find safe refuge in another country, with the option to return home voluntarily, integrate locally, or identify a third country solution. UNHCR operates in numerous countries around the world, employing thousands of staff members dedicated to humanitarian efforts and the protection of vulnerable populations.

Job Overview:
The Programme Assistant plays a crucial role in supporting the implementation of UNHCR's programs. This position involves receiving guidance from more senior programme staff and may also involve indirect guidance from other sections and units relevant to the country programs. The Programme Assistant is expected to maintain contacts within the organization and with external partners and stakeholders to collect information, monitor program activities, and fulfill administrative requirements. The role requires adherence to the multi-functional team (MFT) approach as defined within the Program Manual, ensuring stakeholder participation in all phases of the Program Management Cycle. The Programme Assistant is accountable for performing duties as outlined in their job description, in line with UNHCR's regulatory framework, which includes the UN Charter, UN Staff Regulations and Rules, and UNHCR Policies. The incumbent must demonstrate professionalism, integrity, and respect for diversity in all interactions.

Duties and Responsibilities:
The Programme Assistant is responsible for providing administrative assistance and support in routine services and activities within the program. Key duties include organizing and documenting the selection of partners in accordance with the policy on selection and retention, ensuring compliance with partnership agreements, and monitoring activities implemented through partnerships. The Programme Assistant will also assist in ensuring compliance with audit certificates for partners, utilize UNHCR's corporate tools for planning, budgeting, implementation, and reporting, and contribute to the improvement of programming tools and processes. Additional responsibilities include identifying and managing risks, supporting decision-making processes, and performing other duties as required.

Required Qualifications:
Candidates must possess a minimum of 1 year of relevant experience with a High School Diploma or 2 years with a Bachelor’s degree or equivalent. Essential qualifications include demonstrated experience in program management and the Operation Management Cycle, as well as advanced computer skills, particularly in MS Office and Excel. Desirable qualifications include training relevant to the position, such as Programme Management Level 1 and experience in program management training and capacity building activities. Functional skills required include IT-Computer Literacy, Programme Management, Results-Based Management, Data Management, and Programme Analysis.

Educational Background:
The educational background required for this position includes a High School Diploma or a Bachelor’s degree in a relevant field. Additional certifications in Business Administration, law" style="border-bottom: 1px dotted #007bff !important;">International Law, or Social Sciences are considered advantageous. Training in UNHCR's learning programs is also beneficial.

Experience:
The position requires at least 1 year of relevant experience in program management or related fields. Candidates should have a solid understanding of the Operation Management Cycle and related processes, as well as experience in using corporate tools for program management.

Languages:
Proficiency in English and Bahasa Indonesia is mandatory, with excellent written and spoken skills in both languages. Knowledge of additional UN working languages is considered an asset.

Additional Notes:
This is a temporary appointment at the GS Level 4, with an entry on duty date of November 16, 2026, and an initial duration until December 31, 202

• The position is based in Jakarta, Indonesia, and is open to Indonesian citizens and non-citizens with permanent residency in Indonesia. The role is full-time and involves working within a framework that promotes a safe and respectful working environment, free from harassment and discrimination.