Assistente de Apoio à Gestão de Projetos [Crescer em Segurança]

Job Posting Organization:
The United Nations Office on Drugs and Crime (UNODC) was established in 1997 and is headquartered in Vienna, Austria. It operates globally with a mission to assist member states in their efforts to combat illicit drugs, crime, and terrorism. The UNODC has over 130 offices in more than 90 countries, working in collaboration with various partners including federal, state, and municipal government agencies, civil society organizations, non-governmental organizations, research centers, universities, and UN agencies. The organization aims to strengthen the capacities of stakeholders involved in addressing issues related to drugs and crime through international technical cooperation and integrated strategies. Its work encompasses normative frameworks to support the ratification and implementation of international treaties, research and analysis to enhance knowledge and establish evidence-based strategies, and technical assistance to strengthen capacities.

Job Overview:
The position of Assistente de Apoio à Gestão de Projetos [Crescer em Segurança] is designed to support the execution of administrative and operational processes for the effective implementation and monitoring of projects. The role involves ensuring timely deliveries in accordance with established procedures and guidelines. The assistant will work under the direct supervision of the National Project Coordination in Brazil and will contribute to the project aimed at strengthening the protection systems for children, adolescents, and youth in vulnerable social situations. This project is part of a broader strategy to prevent violence and promote integrated actions that enhance access to rights for these populations. The assistant will be responsible for various administrative tasks, including documentation processing, logistical arrangements, procurement requests, and report preparation, ensuring compliance with standard operating procedures.

Duties and Responsibilities:
The duties and responsibilities of the Assistente de Apoio à Gestão de Projetos include: providing administrative support for project planning, implementation, monitoring, and reporting; assisting in maintaining project tracking tools to monitor deliveries, contracts, travel, workshops, and grants; supporting the preparation and formatting of reports, informational materials, presentations, and meeting minutes; ensuring proper filing and organization of project documentation (both electronic and physical); participating in regular team meetings and providing updates on assigned tasks; assisting in organizing logistics for meetings, workshops, conferences, and events, including travel, accommodation, and catering arrangements; preparing travel authorizations and processing related documentation for staff and partner travel; liaising with suppliers and participants regarding logistical issues; compiling and verifying supporting documentation, invoices, and contractual deliverables for payment processing and contract administration; maintaining spreadsheets and tracking tools for procurement and payments; and supporting knowledge management initiatives and team capacity-building activities.

Required Qualifications:
The required qualifications for this position include a high school diploma (or equivalent) with 4 years of relevant experience, or a bachelor's degree (or equivalent) in Law, Social Sciences, or related fields with no prior relevant experience. Candidates must demonstrate relevant experience in project management or related areas, proficiency in collaboration and productivity tools (e.g., MS Office, G-Suite), and web-based management systems. Desirable qualifications include experience in providing technical and administrative support to multisectoral public policies focused on children's and adolescents' rights, particularly within the Ministry of Justice and Public security" style="border-bottom: 1px dotted #007bff !important;">Security or similar governmental bodies, prior participation in project governance related to children's rights, violence prevention, drug policy, and social inclusion, as well as experience in academic and/or international research environments.

Educational Background:
The educational background required for this position includes a mandatory high school diploma (or equivalent) with 4 years of relevant experience, or a bachelor's degree (or equivalent) in Law, Social Sciences, or related fields with no prior relevant experience. This educational requirement ensures that candidates possess the foundational knowledge necessary for the role, particularly in understanding the legal and social frameworks relevant to the projects supported by UNODC.

Experience:
Candidates must have relevant experience in project management or related areas. Mandatory experience includes demonstrable proficiency in using collaboration and productivity tools such as MS Office and G-Suite, as well as web-based management systems. Desirable experience includes providing technical and administrative support to public policies focused on children's and adolescents' rights, particularly within governmental contexts, and involvement in project governance related to violence prevention and social inclusion. Experience in academic or international research settings is also beneficial, particularly in handling complex documentation and collaborating with diverse stakeholders.

Languages:
The mandatory language requirement for this position is fluency in Portuguese. Additionally, intermediate proficiency in English is desirable, while basic proficiency in Spanish is also considered a plus. This language requirement is essential for effective communication within the team and with external partners, as well as for the preparation of reports and documentation in multiple languages.

Additional Notes:
The position is classified as entry-level with an ICS Level of 04 and is offered under an Individual Contractor Agreement (ICA) - LICA - Support - Regular contract type. The contract duration is until December 31, 2026, with the possibility of renewal subject to resource availability, organizational needs, project duration, and satisfactory performance. The application deadline is set for August 28, 2026, and candidates are advised that applications received after this date will not be considered. UNOPS emphasizes diversity and equal employment opportunities, encouraging applications from underrepresented groups, including women, indigenous and racialized communities, and individuals with disabilities. Background checks will be conducted for all final candidates to ensure compliance with UNOPS standards.