Junior Business Support Assistant (Communications)

Job Posting Organization:
The World Food Programme (WFP) is the world’s largest humanitarian organization dedicated to saving lives in emergencies and using food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of climate change. Established in 1961, WFP operates in over 80 countries, employing thousands of staff members who work tirelessly to ensure effective humanitarian assistance reaches millions of people globally. WFP is committed to diversity and equal employment opportunities, encouraging qualified candidates from all backgrounds to apply. The organization has received numerous accolades, including the Nobel Peace Prize in 2020, highlighting its significant contributions to global humanitarian efforts. WFP's mission is to end hunger and improve nutrition, and it actively engages in various initiatives to support security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">food security and nutrition worldwide. For more information, visit their website at https://www.wfp.org and follow them on social media platforms.

Job Overview:
The Junior Business Support Assistant (Communications) position at the WFP Centre of Excellence against Hunger in Brazil is designed to support the Communications Unit in various administrative and communication-related processes. The role is crucial for the development of communication products and the delivery of communication services, aimed at enhancing WFP’s visibility and reputation. The incumbent will engage in tasks that contribute to communication-related fundraising initiatives, thereby playing a vital role in the organization's outreach efforts. This position offers a unique opportunity to work in a hybrid environment, combining both in-office and remote work, and is part of a broader initiative to strengthen national capacities in sustainable school feeding and food security programs. The successful candidate will report directly to the Communications Officer and will be involved in a range of activities that require a blend of creativity, organizational skills, and a commitment to WFP's mission.

Duties and Responsibilities:
The Junior Business Support Assistant (Communications) will be responsible for a variety of tasks, including but not limited to: providing business and administrative support for the preparation and dissemination of communication content across various channels such as social media, websites, and print materials, ensuring that all communications align with WFP's corporate messaging. The incumbent will maintain office files, documents, and multimedia content, ensuring that information is current and readily accessible. They will undertake standard data entry and content tracking tasks related to the social media calendar and communications reporting, ensuring that information is organized and easily accessible to the team. Additionally, the role involves supporting the graphic design unit by formatting and assembling textual content in accordance with WFP guidelines. The Junior Business Support Assistant will also perform administrative tasks related to communications operations, including procurement processes and documentation, and assist in preparing periodic reports on communications activities and outputs. Furthermore, the incumbent will assist in translating and adapting communications materials, including social media content, reports, and public information documents, as required, and perform any other business support or communications-related duties as necessary.

Required Qualifications:
The position requires the completion of secondary education, with a university degree in Communications, Journalism, Public Relations, Marketing, Design, or related fields considered an asset. Candidates should possess at least one year of relevant work experience in office and administrative procedures, reporting, and database management. Experience supporting communications activities such as content production, social media management, or design is essential. Familiarity with communications tools and platforms, including content management systems like WordPress, is necessary. The ability to organize information, manage multiple tasks, and provide client-oriented support is crucial for success in this role. Additionally, a working knowledge of design and multimedia tools such as Canva, Adobe Creative Suite, or CapCut is advantageous.

Educational Background:
Candidates must have completed secondary education, and while a university degree in Communications, Journalism, Public Relations, Marketing, Design, or related fields is not mandatory, it is highly desirable and will enhance the candidate's profile. The educational background should reflect a strong foundation in communication principles and practices, which will be beneficial in executing the responsibilities of the role effectively.

Experience:
The ideal candidate should have at least one year of relevant work experience that includes office and administrative procedures, reporting, and database management. Experience in supporting communications activities, particularly in content production, social media management, or design, is essential. This experience will equip the candidate with the necessary skills to handle the diverse tasks associated with the Junior Business Support Assistant position effectively.

Languages:
Fluency in both oral and written communication in English and Portuguese is mandatory for this position. Additionally, a working knowledge of Spanish or French will be considered an asset, as it will enhance the candidate's ability to communicate effectively in a multicultural environment and support WFP's diverse operations.

Additional Notes:
The position is offered under a Special Service Agreement (SSA) contract type, with a duration of six months. The work modality is hybrid, allowing for a combination of in-office and remote work. The role is designed for individuals who are committed to WFP's mission and values, and who thrive in a diverse and inclusive work environment. The compensation package is attractive and will be detailed in the Terms and Conditions section of the vacancy announcement. WFP is committed to providing reasonable accommodations for individuals with disabilities throughout the recruitment process. All applications must be submitted through the online recruiting system, and only shortlisted candidates will be contacted for the next stages of the recruitment process.