Executive Assistant

Job Posting Organization:
The United Nations (UN) is an international organization founded in 1945, currently comprising 193 member states. Its mission is to promote peace, security" style="border-bottom: 1px dotted #007bff !important;">security, and cooperation among nations, and to address global challenges such as poverty, inequality, and climate change. The UN Development System aims to support countries in achieving the Sustainable Development Goals (SDGs) and the 2030 Agenda, with a focus on sustainable development and humanitarian assistance. The UN Resident Coordinator Offices (RCO) play a crucial role in this mission by coordinating the efforts of various UN agencies and ensuring that development priorities are met effectively. The UN operates in numerous countries worldwide, with a significant presence in conflict and post-conflict regions, providing support to governments and communities in need.

Job Overview:
The Executive Assistant position is located within the United Nations Resident Coordination Office (RCO) in Amman, Jordan. The role is pivotal in ensuring the effective and efficient functioning of the Resident Coordinator's (RC) Front Office. The Executive Assistant will manage the RC's schedule, logistical requirements, and protocol procedures, while maintaining confidentiality and ensuring smooth information flow. The position requires a proactive approach to managing the RC's appointments, meetings, and travel arrangements, as well as providing administrative and communications support to the office. The Executive Assistant will also assist in organizing official events and maintaining high-quality briefing materials for the RC, ensuring compliance with UN standards and protocols. This role is essential for facilitating the RC's engagement with various stakeholders, including government counterparts, diplomatic missions, and UN entities, thereby contributing to the overall mission of the UN in Jordan.

Duties and Responsibilities:
The Executive Assistant will be responsible for a wide range of duties, including but not limited to:

• Ensuring effective and efficient functioning of the RC Front Office by maintaining the RC's calendar, arranging appointments and meetings, coordinating logistical and protocol arrangements, and liaising with various stakeholders.
• Drafting key correspondence, managing travel logistics, and maintaining contact lists of high-level partners.
• Providing administrative and communications support, including maintaining filing systems, screening incoming calls, and organizing coordination meetings.
• Assisting in the organization of official UN Days and public events, providing secretariat support, and following up on commitments and deadlines.
• Acting as an alternate to the RCO Administrative Assistant when required, supporting day-to-day administrative tasks, and coordinating activities of the RC driver.
• Collecting and analyzing data for presentations and reports, ensuring documentation of requirements for data analysis, and performing other relevant duties as assigned.

Required Qualifications:
Candidates must possess a minimum of seven (7) years of experience in executive assistance, administrative support, or front office functions at a senior management level. Experience in supporting senior officials or executive offices, including protocol arrangements, is required. Additionally, candidates should have demonstrated experience in organizing meetings, missions, and high-level events, coordinating with both internal and external stakeholders. Work experience with the United Nations, international organizations, diplomatic missions, or government institutions is desirable. Candidates with a first-level university degree will have their minimum years of relevant experience reduced by two (2) years. Experience in data analytics or related areas is also desirable.

Educational Background:
Completion of a high school diploma or equivalent is required for this position. However, a Bachelor's or Advanced University Degree in Business Administration, Office Management, Communication, or related fields would be considered an advantage. This educational background is essential for understanding the complexities of administrative functions and the operational environment of the UN.

Experience:
The position requires a minimum of seven (7) years of relevant experience in executive assistance, administrative support, or front office functions at a senior management level. Candidates with a first-level university degree may qualify with five (5) years of experience. Demonstrated experience in supporting senior officials, organizing meetings, and coordinating high-level events is crucial. Experience with the UN or similar international organizations is highly desirable, as is experience in data analytics or related fields.

Languages:
For this position, proficiency in English and Arabic is required, as these are the working languages of the United Nations Secretariat. Knowledge of French is also beneficial. Candidates must demonstrate the ability to communicate effectively in these languages, both verbally and in writing, as per the UN Language Framework standards.

Additional Notes:
The job does not specify a deadline for applications. The position is likely to be full-time, and it may involve working with international stakeholders. Compensation and benefits details are not provided in the job description, but typically, UN positions offer competitive salaries and benefits packages, including health insurance and retirement plans.