Assistant

Job Posting Organization:
The European Bank for Reconstruction and Development (EBRD) is an international financial institution that was established in 1991 to support the development of market economies and promote private and entrepreneurial initiatives in countries transitioning from centrally planned to market economies. The EBRD operates in over 30 countries, primarily in Eastern Europe, Central Asia, and the Southern and Eastern Mediterranean. The organization employs a diverse workforce and is committed to fostering an inclusive environment that values diversity and promotes equal opportunities for all employees. The EBRD's mission is to help build sustainable market economies by providing financial and technical assistance, as well as fostering private sector development.

Job Overview:
The Assistant position at the EBRD is designed to provide essential administrative support to staff members, particularly in the Banking Division. This role encompasses a variety of tasks aimed at ensuring the smooth operation of the office and facilitating project preparation. The Assistant will be responsible for managing travel arrangements, providing secretarial assistance, and maintaining effective communication within the team. The position requires a proactive approach to problem-solving and the ability to handle multiple tasks efficiently. The Assistant will play a crucial role in supporting the Bankers by managing their schedules, organizing meetings, and ensuring that all necessary documentation is prepared and filed appropriately. This role is vital for maintaining the operational efficiency of the Banking Division and contributing to the overall success of the EBRD's mission.

Duties and Responsibilities:
The Assistant will be responsible for a wide range of duties, including but not limited to: screening telephone calls and taking messages, providing a professional front-of-house service; distributing mail and ensuring that correspondence reaches the appropriate EBRD staff member; managing the diaries of Bankers to facilitate smooth office operations; proofreading and drafting routine business correspondence for Bankers' signatures; organizing conference calls, video conferences, and meetings; making travel arrangements for business trips, including visa arrangements and preparing expense claim forms; providing administrative support in project preparation, due diligence, and monitoring; maintaining an organized filing system for easy retrieval of project information; updating project databases and filing project documents; assisting in the organization of workshops and seminars; preparing presentations for meetings; and performing ad-hoc secretarial and administrative duties as required. The Assistant may also be required to cover for the receptionist in their absence and must be willing to work overtime when necessary.

Required Qualifications:
Candidates must possess higher education qualifications and demonstrate fluency in both English and Ukrainian, with excellent written and oral communication skills. Essential qualifications include prior secretarial and administrative experience, strong organizational skills, and a proactive and flexible attitude towards work. The ability to prioritize tasks, work independently, and maintain effective communication with colleagues and clients is crucial. Attention to detail, the ability to work well under pressure, and the capacity to build effective working relationships in a multicultural environment are also required. Candidates should be conscientious, reliable, and flexible, with a professional demeanor and a strong team-oriented mindset. The ability to handle confidential information discreetly and exercise sound judgment is essential.

Educational Background:
The position requires candidates to have completed higher education, which provides a foundation for the administrative and organizational skills necessary for the role. A background in business administration or a related field may be advantageous, but is not explicitly required.

Experience:
Candidates should have relevant secretarial and administrative experience, which is essential for performing the duties of the Assistant effectively. Experience in a similar role within an international organization or a multicultural environment is highly desirable, as it demonstrates the ability to navigate diverse workplace dynamics and understand the complexities of international operations.

Languages:
Fluency in English and Ukrainian is mandatory for this position, as effective communication in both languages is crucial for the role. Additional language skills may be considered an asset, particularly if they relate to the EBRD's areas of operation.

Additional Notes:
This position is a short-term contract lasting 23 months, with a posting end date of January 7, 202

• The role is full-time, and candidates should be prepared to work in the office for at least 50% of their working time. The EBRD promotes flexible working arrangements and encourages applications from qualified candidates regardless of their background. The organization values diversity and is committed to creating an inclusive environment for all employees.