Procurement Technical Officer

Job Posting Organization:
The Norwegian Refugee Council (NRC) is a humanitarian organization established in 1946, dedicated to helping people forced to flee. NRC operates in multiple countries around the world, providing assistance in various sectors including education, shelter, and security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">food security. The organization is committed to ensuring that displaced individuals receive the support they need to rebuild their lives and regain their dignity. With a workforce of thousands of employees, NRC focuses on delivering effective and compliant program activities through its various support functions, including procurement, which is critical for the timely delivery of services to those in need.

Job Overview:
The Procurement Technical Officer role is integral to the Norwegian Refugee Council's (NRC) support functions, specifically aimed at enhancing the efficiency and compliance of program activities through effective procurement services. This position operates within the country office structure in Kyiv, Ukraine, and is responsible for ensuring that all goods, services, and works are sourced in accordance with NRC procedures, donor requirements, and local regulations. The officer will handle day-to-day procurement processes, maintain documentation, and support compliance efforts while also engaging in market analysis and supplier engagement. The primary purpose of this role is to ensure the effective and efficient delivery of goods and services, adhering to NRC's value for money principles, which emphasize transparency, cost-efficiency, and anti-corruption measures in all procurement activities.

Duties and Responsibilities:
The Procurement Technical Officer will have a comprehensive set of duties and responsibilities, including but not limited to: adhering to NRC policies, handbooks, guidelines, and donor requirements; preparing and developing status reports as required by management; ensuring proper filing of all support documents; conducting procurement processes with a focus on compliance with country and NRC regulations; preparing procurement documents in line with NRC procedures; maintaining a systematic procurement tracker; ensuring timely entry of information into the procurement database; preparing requests for quotations and sourcing bids and quotations; managing the prequalification of service providers; preparing payment requests with accuracy; checking and receiving purchase requisitions; issuing purchase orders; following up with suppliers for timely delivery; and supporting partner procurement as needed. The officer will also be responsible for ensuring that all procurement activities are conducted transparently and efficiently, with a focus on achieving the best value for money for NRC.

Required Qualifications:
The ideal candidate for the Procurement Technical Officer position should possess a Bachelor’s degree in a relevant field, along with at least 2 years of experience in procurement. It is preferable that candidates have 2 years of experience working within a humanitarian organization, which would provide them with the necessary context and understanding of the unique challenges faced in such environments. Candidates should demonstrate a strong commitment to ethical procurement practices and compliance with local regulations and donor requirements.

Educational Background:
Candidates must have a Bachelor’s degree in a relevant field, which could include areas such as business administration, supply chain management, or a related discipline. This educational background is essential for understanding the complexities of procurement processes and regulations, particularly in a humanitarian context.

Experience:
The position requires a minimum of 2 years of experience in procurement, with a preference for candidates who have worked in humanitarian organizations. This experience is crucial for understanding the specific challenges and requirements of procurement in emergency settings, as well as the ability to navigate local regulations and compliance issues effectively.

Languages:
Proficiency in English at a B2 level is mandatory for this position, as effective communication is essential for coordinating with suppliers and stakeholders. Knowledge of Ukrainian or Russian would be considered an asset, as it would facilitate better engagement with local vendors and enhance the officer's ability to operate effectively within the local context.

Additional Notes:
This position is based in Kyiv, Ukraine, and is likely to be a full-time role. The successful candidate will be expected to adhere to NRC's values and principles, including a commitment to anti-corruption and transparency in all procurement processes. The organization may also offer competitive compensation and benefits, although specific details regarding salary and contract duration were not provided in the job advertisement.