Administrative Associate

Job Posting Organization:
The United Nations Population Fund (UNFPA) is the lead United Nations agency focused on delivering a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. Established in 1969, UNFPA operates in over 150 countries and territories, working towards the achievement of the Sustainable Development Goals (SDGs) by 203

• The organization is committed to ensuring that every individual has access to reproductive health services and that gender equality is achieved globally. UNFPA's mission is to promote the right of every woman, man, and child to enjoy a life of health and equal opportunity, and it emphasizes the importance of data and evidence-based policies in achieving these goals.

Job Overview:
The Administrative Associate position is situated within the Country Office (CO) of UNFPA in Kyrgyzstan, reporting directly to the Operations Manager while receiving overall guidance from the UNFPA Head of Office. This role is crucial for providing comprehensive administrative, logistical, and operational support to the Country Office, ensuring that all functions are executed with full confidentiality and adherence to corporate policies. The Administrative Associate will play a vital role in maintaining effective communication and relationships with government officials, UN agencies, and national partners, thereby supporting the CO leadership in achieving its objectives. The position requires a proactive approach to managing office operations, ensuring timely and high-quality deliverables, and fostering a collaborative work environment among Programme and Operations staff.

Duties and Responsibilities:
The Administrative Associate will undertake a variety of administrative support functions to ensure the smooth operation of the Country Office. Key responsibilities include managing asset inventory, organizing appointments and meetings, preparing meeting agendas and minutes, maintaining filing systems, and supporting the recruitment of individual consultants. The role also involves coordinating with partners, ensuring compliance with UNFPA regulations, handling travel arrangements, and managing procurement processes. The Administrative Associate will monitor common service contracts and assist in various operational tasks to ensure seamless delivery of services. Additionally, the incumbent will support the Head of Office and Operations Manager in various administrative tasks as assigned, contributing to the overall efficiency of the office.

Required Qualifications:
Candidates must possess completed secondary level education (high school or equivalent), with a first-level university degree being desirable. A minimum of six years of relevant experience in secretarial, administrative, or financial functions is required. Proven experience in managing financial policies and processes within development organizations or the private sector is essential. Candidates should demonstrate excellent technical and organizational skills, strong interpersonal abilities, and proficiency in office software applications and ERP financial systems. Good writing and communication skills are also necessary, with experience in UN organizations or international development being an advantage.

Educational Background:
The position requires at least a completed secondary education, with a preference for candidates holding a first-level university degree. This educational background is essential for understanding the complexities of administrative and operational functions within the UNFPA framework.

Experience:
Candidates should have a minimum of six years of relevant experience in administrative, secretarial, or financial roles. This experience should include a proven track record of managing and implementing financial policies and processes, particularly in development organizations or the private sector. The ability to work under tight schedules and manage multiple tasks effectively is crucial for success in this role.

Languages:
Fluency in Russian and English is mandatory for this position, with proficiency in Kyrgyz being desirable. Strong communication skills in these languages are essential for effective interaction with various stakeholders, including government officials and partners.

Additional Notes:
This position is offered under a Local Service Contract for a duration of one year, with the possibility of renewal. The role is based in Bishkek, Kyrgyzstan, and is open exclusively to Kyrgyzstan nationals. UNFPA promotes a work environment that values gender equality, diversity, and integrity, encouraging applications from underrepresented groups. The compensation package includes a competitive net salary, health insurance, leave days, and other applicable benefits. UNFPA does not charge any fees during the application or recruitment process, and candidates are advised to be cautious of fraudulent offers.