Admin Manager

Job Posting Organization:
Solidarités International (SI) is an international humanitarian aid association that has been operational for over 40 years. The organization is dedicated to providing assistance to populations affected by armed conflicts and natural disasters, focusing on meeting their basic needs for food, water, and shelter. SI is particularly committed to combating diseases linked to unsafe water, which is a leading cause of death globally. The organization operates in 26 countries and employs around 3,200 individuals, including expatriates, national staff, permanent staff at headquarters, and volunteers. SI's interventions are characterized by professionalism and a commitment to respecting cultural norms.

Job Overview:
The Admin Manager position is crucial for ensuring strong financial oversight and effective human resources management at the base level during a period of operational transition and relocation. The role involves guaranteeing the continuity, reliability, and compliance of financial follow-up, cash-flow management, and budget monitoring in a changing operational environment. The Admin Manager will also be responsible for reinforcing the autonomy of the base, ensuring effective HR administration, staff management, and adherence to HR policies. This position supports teams through organizational adjustments linked to base relocation and evolving operational setups while maintaining accountability, internal controls, and staff support. The main challenges include opening a new base, managing numerous recruitments, and addressing access and security" style="border-bottom: 1px dotted #007bff !important;">security challenges. The initial priorities for the first two to three months include finalizing recruitments, conducting induction and training for the team, and setting up cash and payments systems.

Duties and Responsibilities:
The Admin Manager will oversee financial management, ensuring compliance with donor regulations and internal controls. Responsibilities include budget monitoring, cash-flow forecasting, and financial reporting. The role also encompasses HR administration, including recruitment processes, contract management, payroll, maintaining staff files, and handling disciplinary procedures. The Admin Manager will lead the setup of the new base, manage the recruitment of new staff, and ensure that all financial and HR processes are in place and functioning effectively. Additionally, the Admin Manager will provide support to the operational teams, ensuring that they have the necessary resources and guidance to perform their duties effectively in a high-risk environment.

Required Qualifications:
Candidates must possess a Bachelor’s or Master’s degree in Finance, Accounting, Human Resources, Business Administration, Economics, or a related field. A minimum of three years of experience in the humanitarian sector is required, with at least two years in a similar position. Strong technical skills in financial management, accounting, budgeting, cash-flow forecasting, and internal controls are essential. Candidates should also have solid knowledge of donor compliance, financial reporting, audits, and administrative procedures. Experience in HR administration, including recruitment and payroll, is necessary, and prior experience in opening a new base is highly desirable.

Educational Background:
The position requires a Bachelor’s or Master’s degree in relevant fields such as Finance, Accounting, Human Resources, Business Administration, or Economics. This educational background is essential to ensure that the candidate has the necessary theoretical knowledge and practical skills to manage financial and human resources effectively in a humanitarian context.

Experience:
Candidates should have a minimum of three years of experience in the humanitarian sector, with at least two years in a similar administrative or managerial role. This experience is crucial for understanding the complexities of operating in a humanitarian environment and managing the associated challenges effectively.

Languages:
Fluency in English is required for this position, as it is the primary language of communication within the organization and with international stakeholders. Proficiency in Arabic is considered an advantage, as it facilitates communication with local staff and communities, enhancing the effectiveness of the role in the Sudanese context.

Additional Notes:
The position is a short-term contract with a duration of six months, starting as soon as possible. The role is based in Ed Daein, Sudan, which is classified as a high-risk environment with strict security protocols in place. The salary for this position starts from EUR 2310 gross per month, which includes a base salary and an annual leave allowance. Additionally, a monthly per diem of USD 750 is provided, along with accommodation costs and travel expenses covered by the organization. Expatriates will also benefit from a comprehensive insurance package that covers healthcare expenses, including medical and surgical costs, dental care, and repatriation. Living conditions are provided in a guest house with basic amenities, and there is a system of alternating work and time off implemented during the assignment.