Alternant(e) en soutien administratif et logistique

Job Posting Organization:
Action contre la Faim, established in 1979, is an international non-governmental organization dedicated to combating hunger worldwide. With a mission rooted in humanitarian principles such as independence, neutrality, non-discrimination, and professionalism, the organization has been active for over 45 years. Its primary goal is to save lives by eliminating hunger through prevention, detection, and treatment of undernutrition, especially during and after emergencies related to conflicts and natural disasters. Action contre la Faim coordinates its programs across seven key areas: Nutrition and Health, Mental Health and psychosocial-support" style="border-bottom: 1px dotted #007bff !important;">Psychosocial Support, security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">Food Security and Livelihoods, Water, Sanitation and Hygiene, Advocacy, Climate, and Research. In 2024, the organization assisted over 26 million people in 57 countries worldwide, showcasing its extensive reach and commitment to humanitarian efforts. More information can be found on their website at www.actioncontrelafaim.org.

Job Overview:
The position of Alternant(e) in administrative and logistical support is designed for a candidate who can provide essential assistance to delegations and support the Engagement and Associative Mobilization Service (EMA). The role involves a variety of tasks aimed at enhancing communication and logistical operations within the organization. The candidate will be responsible for monitoring communication tools, producing documents such as reports, statistics, and analyses to promote the service's activities and highlight the impact of delegations in the field. Additionally, the role includes logistical support for delegations, managing supplies, and ensuring that all necessary materials are available for field actions. The candidate will also handle accounting follow-ups and administrative management, including recording purchase requests, verifying invoices, and maintaining relationships with suppliers to ensure smooth operations. Monthly monitoring of delegation bank accounts and managing administrative processes for delegates are also key responsibilities. The candidate will assist in organizing events, providing logistical and organizational support, and being present during events to ensure their successful execution, whether at headquarters or in the regions.

Duties and Responsibilities:

• Support in monitoring communication tools and producing promotional documents (reports, statistics, analyses) to enhance the visibility of the service's activities and the impact of delegations.
• Manage logistics for delegations, including overseeing stock levels, organizing the dispatch of supplies (such as promotional items, T-shirts, posters), and ensuring that all team members have the necessary tools for their field actions.
• Handle accounting follow-ups by recording and centralizing purchase requests and expense reports from delegations.
• Verify billing and maintain relationships with suppliers to ensure smooth communication and transactions.
• Monitor delegation bank accounts monthly in collaboration with relevant teams (Finance Department).
• Manage dashboards related to expenses and budgets.
• Oversee the administrative onboarding and offboarding of delegates, including document management.
• Produce documents (reports, statistics, analyses) to track the volunteer network using tools like Excel and pivot tables.
• Provide logistical and organizational support for events held at headquarters, ensuring smooth operations on the day of the event, including weekends when necessary.

Required Qualifications:
The ideal candidate should be pursuing at least a Bac +3 level education in communication, marketing, or project management. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Copilot, Mailchimp) is essential. Experience with CANVA is required, and prior experience in communication or project management is a significant advantage. Strong oral communication skills are crucial, as the candidate will frequently interact with various internal and external stakeholders, represent the organization at events, and support presentations or awareness-raising activities. The ability to express oneself clearly, adapt to different situations, and communicate confidently is vital. Previous volunteer experience in an association or engagement in solidarity actions is highly valued.

Educational Background:
Candidates should have a minimum educational background of Bac +3 in fields related to communication, marketing, or project management. This educational foundation is essential for understanding the complexities of the role and effectively contributing to the organization's mission.

Experience:
The position requires candidates to have some level of experience in communication or project management, which can be demonstrated through internships, volunteer work, or previous employment. This experience will help the candidate navigate the responsibilities of the role effectively and contribute to the team's objectives.

Languages:
Fluency in French is mandatory for this position, as the primary language of communication within the organization and with stakeholders is French. Proficiency in English or other languages would be considered a plus, enhancing the candidate's ability to engage with a broader audience and participate in international discussions.

Additional Notes:
The employment status for this position is either an apprenticeship or a professionalization contract, lasting for 12 months. The work location is in Montreuil (Seine-Saint-Denis), with a desired work rhythm of two weeks on and one week off. Salary will be based on the legal minimum wage, adjusted according to age and educational level, and paid over 13 months. Employees will receive 21 days of RTT (reduced working time) prorated based on presence, along with 25 days of paid leave also prorated. Health coverage and insurance will be 80% covered by Action contre la Faim. Transportation costs will be reimbursed at 50% for travel between home and the workplace. Employees will also benefit from meal vouchers with 60% coverage by the organization (valued at 8 euros) and an annual allocation of 170 euros for social works, including discounts on cinema tickets. The organization supports remote work, allowing employees to choose to work fully or partially from home, with a requirement of 16 days per month at the headquarters for meetings and collective events. The first six weeks will include mandatory attendance of two days per week for team integration.