Finance Assistant

Job Posting Organization:
Relief International is an international non-profit organization dedicated to partnering with communities affected by conflict, climate change, and disaster. Established 60 years ago, it has evolved through mergers and alliances among four organizations, including Relief International, Inc., Relief International-France, Relief International-UK, and Relief International-Europe. The organization employs over 7,000 staff and local volunteers and operates in 15 countries across Africa, Asia, and the Middle East. Its mission is to save lives, build resilience, and promote long-term health and wellbeing in fragile settings, addressing complex crises that disrupt social fabrics. Relief International focuses on critical health needs and develops programs in Health and Nutrition, WASH (Water, Sanitation, and Hygiene), Education, and Livelihoods that are safe, local, conflict-sensitive, climate-smart, and evidence-based, ensuring that aid reaches those in need.

Job Overview:
The Finance Assistant plays a crucial role in managing daily financial records, transactions, and reporting within Relief International. This position requires a detail-oriented individual who can ensure compliance with financial procedures and maintain accurate financial documentation. The Finance Assistant will be responsible for processing payments, verifying expenditures, and maintaining financial records. This role is essential for supporting the financial integrity of the organization and ensuring that resources are used effectively and efficiently. The Finance Assistant will also assist in preparing for internal and external audits, ensuring that all financial documents are complete and readily available. This position is vital for maintaining the financial health of the organization and supporting its mission to aid vulnerable communities.

Duties and Responsibilities:
The Finance Assistant will be responsible for the following duties:

• Process all payments in accordance with Relief International's finance procedures and checklist, ensuring that all supporting documents are complete before payment is made.
• Prepare payment vouchers for each transaction and verify that expenditures are correctly coded and approved as per the Approval Matrix.
• Daily capture of Petty Cash, Bank, and Working Cash Advance (WCA) transactions on an Offline Spreadsheet, reconciling these with the Petty Cash, Bank, and WCA register balances.
• Conduct weekly cash book updates, cash counts, and reconciliations of salaries and NSIFs, and maintain an updated WCA Tracker.
• Ensure that staff with outstanding WCA settle their accounts within 7 working days upon returning from missions.
• Scan and upload all finance documents to the shared OneDrive on a monthly basis, reviewing them for completeness according to the Finance Checklist.
• Assist during internal and external audits by providing necessary documents and implementing recommendations related to finance.
• Organize and plan weekly and monthly cash counts, filing signed records appropriately.
• Ensure that all financial documents are properly filed and labeled for easy access and transfer to central archives as needed. 1
• Conduct spot checks and inventories to ensure effective use of RI resources, keeping costs low and ensuring staff security" style="border-bottom: 1px dotted #007bff !important;">security. 1
• Perform any other duties as assigned by the Senior Finance Officer, Finance Manager, Coordinator, or Area Manager.

Required Qualifications:
Applicants must possess a diploma or degree in Finance, Accounting, or a related field. They should have a minimum of 1-2 years of relevant work experience, demonstrating a basic knowledge of accounting principles. Proficiency in tools such as Excel or accounting software (e.g., QuickBooks) is essential. Candidates should exhibit strong numerical and analytical skills, a high level of accuracy and attention to detail, and good organizational and time management skills.

Educational Background:
The ideal candidate should have a diploma or degree in Finance, Accounting, or a related field. This educational background is crucial for understanding financial principles and practices necessary for the role of Finance Assistant.

Experience:
The position requires a minimum of 1-2 years of relevant work experience in finance or accounting. This experience should include familiarity with financial record-keeping, transaction processing, and compliance with financial procedures.

Languages:
While the job description does not specify mandatory languages, proficiency in English is likely essential given the international nature of the organization. Additional languages relevant to the local context may be beneficial.

Additional Notes:
This is a national position based in Juba, South Sudan. The application process requires candidates to submit a motivational letter, national ID, CV, and copies of academic documents through the specified platform. All documents submitted should be non-returnable. The position is urgent, and shortlisting will occur on a rolling basis, meaning that candidates may be contacted before the application deadline. Qualified females are highly encouraged to apply.