Executive Assistant

Job Posting Organization:
The European Bank for Reconstruction and Development (EBRD) is an international financial institution established in 199

• Its mission is to promote the transition to market economies and to foster private and entrepreneurial initiatives in countries across Europe, Central Asia, and beyond. The EBRD operates in over 30 countries and employs a diverse workforce of approximately 2,000 employees. The organization is committed to sustainability, equality, and digital transformation, and values diversity as one of its core principles.

Job Overview:
The Executive Assistant plays a crucial role in supporting the Director of ER, People Solutions & Advisory by managing administrative and secretarial tasks that ensure the smooth operation of the Director's business activities. This includes extensive travel planning, diary management, and handling a variety of ad-hoc tasks. The position requires a proactive approach to managing the Director's schedule and responsibilities, ensuring that all tasks are completed efficiently and effectively. The Executive Assistant will also be involved in organizing departmental events, preparing documents, and maintaining comprehensive filing systems, which are essential for the Director and the team to function optimally. The role demands a high level of discretion and confidentiality, as the Executive Assistant will be privy to sensitive information and will need to exercise sound judgment in all interactions.

Duties and Responsibilities:
The Executive Assistant will be responsible for a wide range of duties, including but not limited to: conducting all secretarial and administrative duties for the Director, such as diary management, email management, call screening, meeting and room bookings, taking minutes, and handling all correspondences. The role also involves arranging travel according to EBRD policy, including visas, accommodation, currency ordering, and preparing itineraries. The Executive Assistant will organize departmental events, prepare team-related documents, maintain comprehensive filing systems, check travel expense reports, support budgetary functions, and act as a departmental coordinator for various administrative tasks. Additionally, the Executive Assistant will assist in the recruitment and training of secretarial staff, coordinate team submissions, and conduct ad-hoc tasks assigned by the Line Manager. The position requires direct accountability for the engagement and management of the team, ensuring high standards of integrity and ethical conduct are maintained.

Required Qualifications:
Candidates must possess secondary/high school education, with relevant secretarial or business qualifications being an advantage. Fluency in English, with excellent written and oral communication skills, is mandatory. Knowledge of another language such as Russian, German, French, or Arabic is considered beneficial. Candidates should have essential secretarial and administrative experience, particularly in supporting senior executives within an HR or People function. Proven experience in handling confidential information with discretion is crucial, along with strong organizational skills, attention to detail, and a proactive, reliable attitude. Good communication and interpersonal skills are necessary, as is the ability to work efficiently under pressure and manage multiple tasks.

Educational Background:
The educational background required for this position includes at least secondary/high school education. Candidates with relevant secretarial or business qualifications will have an advantage. The role demands a strong command of English, both written and spoken, and knowledge of additional languages is a plus.

Experience:
Candidates should have substantial secretarial and administrative experience, particularly in supporting senior executives in an HR or People function. Experience in handling confidential and sensitive information is essential, as well as a proven track record of working effectively in a fast-paced environment. The ability to manage multiple tasks and maintain professionalism under pressure is critical.

Languages:
Fluency in English is mandatory for this position, with excellent written and oral communication skills. Knowledge of another language, such as Russian, German, French, or Arabic, is considered advantageous and would enhance the candidate's profile.

Additional Notes:
This position is a short-term contract lasting for 6 months, with a posting end date of 03/03/202

• The role is based in London, United Kingdom, and is expected to be a full-time position. The EBRD promotes flexible working arrangements, expecting employees to attend the office 50% of their working time. The organization values diversity and encourages all qualified candidates from EBRD member countries to apply, regardless of their background. Due to the high volume of applications, the EBRD may not provide detailed feedback to candidates who are not shortlisted.