Internship at IAEA

Job Posting Organization:
The International Atomic Energy Agency (IAEA) is an international organization that seeks to promote the peaceful use of nuclear energy and to inhibit its use for any military purpose, including nuclear weapons. Established in 1957, the IAEA is headquartered in Vienna, Austria, and has a mission to foster the safe, secure, and peaceful use of nuclear technologies. The agency operates in over 170 countries and has a diverse workforce of approximately 2,500 employees, including scientists, engineers, and administrative staff. The IAEA collaborates with various international organizations and member states to achieve its goals and enhance global nuclear safety and security" style="border-bottom: 1px dotted #007bff !important;">security.

Job Overview:
The internship program at the IAEA is designed to provide students and recent graduates with practical work experience that aligns with their academic studies and interests. Interns will gain exposure to the operations of the IAEA and the broader United Nations system. The internship typically lasts between three months and one year, allowing interns to contribute to the IAEA's programs while developing their professional skills. Interns will work within the Department of Management's Division of General Services, specifically in the Commissary Management Section, which manages the Agency's tax and duty-free store at the Vienna International Centre. This role will involve engaging with various aspects of procurement, vendor management, and invoicing processes, providing a comprehensive understanding of the operational functions within an international organization.

Duties and Responsibilities:
Interns will be expected to perform a variety of tasks that support the Commissary Management Section's operations. Key responsibilities include conducting analyses on sales performance and procurement patterns, proposing product de-listings and new introductions based on market research, and investigating listing opportunities from product suggestions or special orders. Interns will assist the Procurement team in processing purchase orders, ensuring adherence to Commissary rules and procedures. Additionally, they will support the Invoice Control team by monitoring and processing invoices, credit notes, tax exemption declarations, and customs documents. This role requires a proactive approach to problem-solving and the ability to prioritize tasks effectively.

Required Qualifications:
Candidates must possess a university degree in Business Administration, Management, Economics, Finance, Accounting, Procurement, or Supply Chain Management. Proficiency in Microsoft Office, particularly advanced skills in Excel, is essential. Strong analytical and communication skills are required, along with familiarity with databases and reporting tools. Attention to detail, a problem-solving attitude, and effective time management skills are crucial for success in this role. Previous experience in procurement, invoicing functions, or a commercial role is considered an asset, enhancing the candidate's suitability for the internship.

Educational Background:
Applicants must be at least 20 years old and have completed a minimum of three years of full-time university studies towards a first degree. Candidates may apply within one year of completing their bachelor's, master's, or doctorate degree. It is important that candidates have not previously participated in the IAEA's internship program, ensuring a fresh influx of talent and perspectives into the organization.

Experience:
While specific prior experience is not mandatory, having previous exposure to procurement and invoicing functions or experience in a commercial role is advantageous. This background will help interns navigate the responsibilities of the position more effectively and contribute to the team's objectives.

Languages:
Fluency in written and spoken English is essential for all candidates. Additionally, proficiency in German or any other IAEA official language, such as Arabic, Chinese, French, Russian, or Spanish, is considered an asset. This multilingual capability will enhance communication within the diverse environment of the IAEA and facilitate interactions with various stakeholders.

Additional Notes:
The internship is offered for a duration of 12 months, providing a substantial opportunity for interns to immerse themselves in the workings of the IAEA. This position is full-time, and candidates are encouraged to apply if they meet the eligibility criteria. It is important for applicants to attach two signed letters of recommendation to their application, which will support their candidacy and provide insights into their qualifications and character.