Logistics Officer / Maternity coverage

Job Posting Organization:
The organization is dedicated to providing humanitarian assistance and support in various contexts, particularly in complex and volatile environments. It focuses on logistics, procurement, and supply chain management to ensure effective service delivery. The organization has a mission to promote transparency, accountability, and efficiency in all its operations, and it operates in multiple countries, providing essential support to those in need. The organization values capacity building and knowledge sharing within its logistics function, aiming to enhance the skills and capabilities of its staff.

Job Overview:
The Logistics Officer / Maternity coverage position is crucial for the day-to-day implementation of logistics functions within the organization. The role involves ensuring compliance with logistics, procurement, fleet, and warehouse policies and procedures. The officer will support effective planning, coordination, and implementation of logistics activities to meet operational needs. This includes maintaining accurate records and documentation, promoting transparency and accountability, and coordinating closely with program teams to ensure timely service delivery. The officer will also identify operational risks and propose improvements to logistics systems while upholding safety and security" style="border-bottom: 1px dotted #007bff !important;">security standards. Additionally, the role includes contributing to capacity building and knowledge sharing within the logistics function, ensuring proper asset care, and performing any other logistics-related duties as assigned by the supervisor.

Duties and Responsibilities:
The Logistics Officer will be responsible for a variety of duties, including:

• Procurement: Planning, initiating, and managing procurement processes in line with approved plans and budgets; preparing and processing purchase requisitions, RFQs, ITBs, RFPs, bid analysis, purchase orders, and contracts; ensuring compliance with procurement practices; conducting market assessments; liaising with suppliers for timely delivery; maintaining procurement documentation; and supporting contract management.
• Fleet Management: Overseeing daily fleet operations for efficient vehicle use; ensuring proper allocation and scheduling of vehicles; monitoring vehicle logbooks, fuel consumption, and maintenance records; coordinating preventive maintenance and repairs; ensuring valid insurance and documentation; promoting safe driving practices; and supporting driver supervision and training.
• Store Management: Handling goods receipts and storage; maintaining accurate record-keeping; ensuring cleanliness and organization of storage areas; reporting stock balance updates; conducting stock reconciliations; reporting obsolete or damaged items; and conducting inventory control as per policies and procedures.

Required Qualifications:
The position requires a Bachelor’s degree in Logistics and Supply Chain Management or related disciplines. Candidates should have at least 3 years of work experience as a Logistic Assistant or in a similar role. Basic experience in a humanitarian or recovery context is essential, along with documented results related to the position’s responsibilities. Candidates should demonstrate a strong understanding of logistics processes and practices, particularly in complex and volatile contexts.

Educational Background:
Candidates must possess a Bachelor’s degree in Logistics and Supply Chain Management or a related field. This educational background is essential for understanding the complexities of logistics operations and supply chain management, which are critical for the successful execution of the responsibilities associated with this position.

Experience:
The position requires a minimum of 3 years of relevant work experience as a Logistic Assistant or in a similar role. Candidates should have basic experience working in humanitarian or recovery contexts, demonstrating their ability to navigate the challenges associated with logistics in complex and volatile environments. Documented results related to the responsibilities of the position will be considered an asset.

Languages:
Fluency in oral and written English is mandatory, as it is the primary language of communication within the organization. Additionally, proficiency in Amharic and other local languages is highly desirable, as it facilitates better communication with local suppliers and stakeholders, enhancing the effectiveness of logistics operations.

Additional Notes:
This position is a maternity coverage role, which may imply a temporary contract duration. The seniority level is likely to be mid-level, and the position is expected to be full-time. The organization may be recruiting nationally, focusing on candidates who are familiar with the local context and logistics challenges. Compensation and benefits details are not specified in the job ad but are typically aligned with the organization's policies and standards.