Procurement Officer

Job Posting Organization:
The organization is focused on humanitarian efforts, particularly in recovery contexts. It operates in various regions, including East Ukraine, and is dedicated to providing support through procurement of goods, works, and services. The organization values accountability, innovation, and teamwork, and aims to meet the needs of the communities it serves while adhering to donor requirements and internal policies.

Job Overview:
The Procurement Officer in Dnipro is responsible for the daily implementation of procurement functions, ensuring that the organization's activities are supported through effective procurement of necessary goods and services. This role involves working closely with the Procurement Team Leader and Logistics Coordinator to ensure compliance with organizational policies and donor requirements. The officer will conduct market surveys, manage procurement documentation, and support the administration of resources to achieve project deliverables within budget and timelines. The position requires a proactive approach to identifying suppliers, maintaining procurement records, and ensuring that all procurement processes are transparent and accountable.

Duties and Responsibilities:
The Procurement Officer will have a wide range of duties, including but not limited to: ensuring adherence to NRC policies and donor requirements, implementing logistic functions according to the Plan of Action, conducting daily operational procurement activities, preparing procurement reports, and developing standard operating procedures (SOPs). Specific responsibilities include consulting with program and support staff to generate purchase requests (PRs), participating in project planning, managing purchase documentation, attending procurement committee meetings, maintaining a vendor database, and conducting supplier due diligence. The officer will also support contract management for suppliers, conduct analyses of procurement activities, and report any potential fraud cases. Additional duties may be assigned by the line manager as needed.

Required Qualifications:
Candidates must possess a minimum of 1 year of relevant experience in procurement, with a strong understanding of contract management and the procurement process. Experience in humanitarian contexts and working with implementing partners is highly desirable. Proficiency in Office software, particularly Word and Excel, is required. The candidate should also have a basic understanding of the operational context in the areas where the organization operates, as well as documented results related to the responsibilities of the position.

Educational Background:
While specific educational qualifications are not detailed, candidates are generally expected to have a background that supports their understanding of procurement processes and humanitarian operations. Relevant certifications or training in procurement or logistics may be beneficial.

Experience:
The position requires at least 1 year of relevant experience in procurement, particularly in complex and volatile contexts. Experience in conducting tenders, managing contracts, and coordinating with implementing partners is essential. The candidate should also have experience in providing procurement-related training to staff and partners.

Languages:
Fluency in Ukrainian is mandatory, and a working knowledge of English, both written and verbal, is required. Additional language skills may be considered an asset but are not specified as mandatory.

Additional Notes:
This position is open to candidates who have the legal right to work in Ukraine, and the organization is unable to provide work permits or visa sponsorships. The role is full-time and involves working closely with various stakeholders to ensure effective procurement processes. Candidates are encouraged to apply early, as applications will be screened on a rolling basis, and interviews will be conducted until a suitable candidate is selected.