Executive Assistant

Job Posting Organization:
UN Women is an organization that operates under the vision of equality as outlined in the Charter of the United Nations. Its mission is to eliminate discrimination against women and girls, empower women, and achieve equality between women and men in various sectors including development, human rights, humanitarian action, and peace and security" style="border-bottom: 1px dotted #007bff !important;">security. UN Women was established to advocate for women's rights and gender equality globally, and it operates in numerous countries around the world, working towards creating a more equitable society for all.

Job Overview:
The Executive Assistant position at UN Women involves providing comprehensive administrative support to the Country Representative and the Operations Manager. The role is crucial for ensuring the smooth operation of the office by managing the daily activities of the Country Representative, including scheduling meetings, handling correspondence, and performing various administrative tasks. The Executive Assistant is expected to maintain a high standard of work quality and accuracy while promoting a client-oriented approach. This position also requires collaboration with various teams within the organization to ensure effective service delivery and to address complex administrative issues. The role is integral to the operational efficiency of the office, requiring a proactive and organized individual who can handle multiple tasks effectively.

Duties and Responsibilities:

• Provide general administration and operations support to the Country Office (CO) in compliance with UN Women rules and regulations. This includes coordinating and supervising administrative support staff, managing travel arrangements, and overseeing protocol matters.
• Manage office supplies and assets, including maintaining inventory and coordinating procurement processes.
• Organize administrative Human Resources services, such as creating vacancy announcements, managing attendance, and supporting personnel administration for staff.
• Facilitate knowledge building and sharing by organizing training sessions and compiling best practices in administration.
• Perform other duties as necessary to ensure the efficient functioning of the office and the organization.

Required Qualifications:
The position requires a minimum of secondary education, with a Bachelor's degree in business administration or related fields being desirable. Candidates should have at least 7 years of progressively responsible experience in administration, procurement, HR, or logistics support services. Proficiency in using computers and office software packages is essential, along with experience in modern web-based ERP systems, preferably Oracle Cloud.

Educational Background:
Completion of secondary education is required for this position. A Bachelor's degree in business administration or a related field is preferred, indicating a higher level of understanding and capability in managing administrative tasks and processes.

Experience:
Candidates must have a minimum of 7 years of progressively responsible experience in relevant fields such as administration, procurement, human resources, or logistics support services. If the candidate holds a Bachelor's degree, the required experience is reduced to 4 years. This experience should demonstrate a strong ability to manage administrative processes and handle a significant volume of work effectively.

Languages:
Fluency in English and Georgian is mandatory for this position. Additionally, knowledge of another official UN language such as French, Arabic, Chinese, Russian, or Spanish is considered desirable, enhancing the candidate's ability to communicate in a diverse work environment.

Additional Notes:
This position is likely to be full-time, and while the job ad does not specify the contract duration, it is common for roles within UN Women to be structured around project timelines or organizational needs. The role may involve international collaboration, given the global nature of UN Women’s operations. Compensation and benefits details are typically aligned with UN standards, which may include health insurance, retirement plans, and other employee benefits.