Human Resources Assistant

Job Posting Organization:
The position is located within the United Nations Office on Drugs and Crime (UNODC), specifically in the Country Office in Brazil (COBRA). UNODC was established to assist member states in their efforts to combat drugs, crime, and terrorism. The organization operates globally, with a mission to promote justice, security" style="border-bottom: 1px dotted #007bff !important;">security, and human rights. UNODC has a significant presence in various countries, working collaboratively with governments and other stakeholders to implement effective strategies against drug trafficking and organized crime. The office in Brazil plays a crucial role in addressing these issues within the region, contributing to the overall mission of the UNODC.

Job Overview:
The Human Resources Assistant will play a vital role in supporting the HR functions within the UNODC Country Office in Brazil. This position involves a variety of tasks related to recruitment, staff development, classification, and general office support. The incumbent will be responsible for processing applications for vacancies, maintaining candidate files, and assisting in the recruitment process by ensuring all pre-recruitment formalities are completed. The role also includes organizing training courses and workshops, providing logistical support, and assisting in the classification of positions. The Human Resources Assistant will be expected to maintain HR-related databases, prepare reports, and assist in the preparation of documentation for various offices. This position requires a proactive approach to problem-solving and the ability to work under pressure while maintaining professionalism and confidentiality.

Duties and Responsibilities:
The Human Resources Assistant will be responsible for a comprehensive set of duties, including but not limited to: processing applications for vacancies, preparing and maintaining case files for candidates, arranging interviews, and entering candidate data into the automated roster. The incumbent will assist in filling posts by ensuring the completion of pre-recruitment formalities and evaluating applications for various positions. Additionally, the role involves maintaining vacancy announcement files, preparing agendas for recruitment meetings, and advising staff on visa matters. The assistant will also provide support in organizing training courses, reviewing classification requests, and answering queries related to classification procedures. General office support services will include drafting correspondence, maintaining reference files, scheduling appointments, conducting research on HR-related issues, and preparing reports. The Human Resources Assistant will also be responsible for training and supervising new staff and assisting with data collection and analysis for decision-making purposes.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A first-level university degree or higher is preferred and will reduce the required work experience. The position requires a minimum of five years of work experience in human resources management, administrative services, or a related area. Experience at the United Nations or other international organizations is desirable, as is familiarity with ERP systems, particularly SAP/Umoja. The candidate should demonstrate a strong understanding of HR policies and procedures and possess the ability to apply them effectively in an organizational context.

Educational Background:
The educational requirement for this position is a high school diploma or equivalent. However, candidates with a first-level university degree or higher will have a reduced experience requirement, making them more competitive for the role. This educational background is essential for understanding the complexities of human resources management and administrative services within an international organization.

Experience:
The position requires a minimum of five years of relevant work experience in human resources management, administrative services, or a related field. For candidates with a first-level university degree or higher, the required experience is reduced to three years. Experience working with the United Nations or other international organizations is highly desirable, as it provides familiarity with the unique HR processes and policies of such entities. Additionally, experience with ERP systems, particularly SAP/Umoja, is considered an asset.

Languages:
For this position, proficiency in English is mandatory, as it is one of the working languages of the United Nations Secretariat. Knowledge of Portuguese and Spanish is desirable, which would enhance communication and collaboration within the office and with various stakeholders. The UN Language Framework outlines the minimum required proficiency levels for each language, ensuring that candidates can effectively perform their duties in a multilingual environment.

Additional Notes:
This position is classified as a full-time role within the UNODC Country Office in Brazil. The contract duration and specific seniority level are not detailed in the job posting. However, candidates should be prepared for a dynamic work environment that may involve international collaboration and engagement with various stakeholders. Compensation and benefits will be in accordance with UN policies and standards, providing a competitive package for qualified candidates.