Administrative Coordinator

Job Posting Organization:
Solidarités International (SI) is an international humanitarian aid association that has been operational for over 40 years. The organization focuses on providing assistance to populations affected by armed conflicts and natural disasters, addressing their basic needs for food, water, and shelter. SI is particularly dedicated to combating diseases linked to unsafe water, which is a leading cause of death globally. The organization operates in 26 countries and employs around 3,200 individuals, including expatriates, national staff, permanent staff at headquarters, and volunteers. SI's interventions are characterized by professionalism and a commitment to respecting cultural norms.

Job Overview:
The coordinator" style="border-bottom: 1px dotted #007bff !important;">Administrative Coordinator will oversee and coordinate all administrative, accounting, and financial services associated with the mission. This role involves defining and ensuring adherence to Solidarités International’s human resources policy. The coordinator is responsible for maintaining the financial balance of the mission and ensuring compliance with both Solidarités administrative procedures and donor requirements, as well as local laws. The position serves as the primary point of reference for the mission and acts as a liaison between the headquarters and the mission for all administrative matters. The role is critical in navigating the complex and evolving legal and administrative environment in Mozambique, particularly concerning visa and work permit procedures for expatriates. The mission is relatively new, requiring the coordinator to train, coach, and mentor a young team while developing and implementing several HR policies and standard operating procedures (SOPs).

Duties and Responsibilities:
The Administrative Coordinator will be responsible for the following duties:

• Directing and coordinating all administrative, accounting, and financial services for the mission.
• Participating in the definition and implementation of the human resources policy.
• Monitoring adherence to administrative procedures and donor requirements.
• Acting as the main point of contact for all finance-related matters between the mission and headquarters.
• Strengthening the HR coordination-team" style="border-bottom: 1px dotted #007bff !important;">Coordination team and ensuring the proper implementation of the new salary grid and HR policies.
• Developing and implementing remaining HR policies required for the mission.
• Ensuring the correct understanding and application of the Community Volunteers and Daily Workers management policy.
• Developing and implementing a training policy and annual training plan.
• Finalizing and implementing new health and mental health insurance schemes for the mission. 1
• Supporting the development of new financial proposals, including budget preparation for UN agencies. 1
• Facilitating the closure of four planned grants and ensuring compliance and proper reporting. 1
• Supporting the headquarters in the annual closure for 202
• 1
• Assisting the team in setting up or reopening operational bases. 1
• Adapting strategies in response to the evolving security" style="border-bottom: 1px dotted #007bff !important;">security situation in Cabo Delgado.

Required Qualifications:
Candidates must possess a minimum of a Bachelor's degree in Human Resources, Business Administration, Social Sciences, Organization Development, or a related HR discipline. Additionally, candidates should have 3 to 4 years of experience in a similar role, particularly within the humanitarian sector. The role requires in-depth technical knowledge of HR administration principles, including workforce planning, recruitment, compensation and benefits, performance management, training and development, employee relations, and staff health and safety. Experience in HR policy development and implementation, capacity building, and workplace investigations is also essential. Knowledge of Mozambique labor law is a plus.

Educational Background:
A Bachelor's degree in a relevant field such as Human Resources, Business Administration, Social Sciences, or Organization Development is required. This educational background should provide a solid foundation in HR principles and practices, which are critical for the role of Administrative Coordinator.

Experience:
The position requires 3 to 4 years of relevant experience in administrative and financial management, particularly in the humanitarian sector. Candidates should demonstrate a proven track record in HR administration, policy development, and capacity building within a similar context.

Languages:
Fluency in English is mandatory for this position. Proficiency in Portuguese is desirable, while knowledge of Spanish is considered a plus if the candidate does not speak Portuguese.

Additional Notes:
The position is a short-term contract lasting 6 months, with a desired start date of February 2, 202

• The role is based in Pemba, Mozambique, which is classified as security level 2, indicating limited security constraints. The mission operates under challenging conditions, particularly in Mueda and Mocímboa da Praia, which are classified as security level
• The compensation package includes a gross monthly salary starting from EUR 2,860, a monthly per diem of USD 750, and coverage for accommodation and travel expenses. Expatriates also benefit from a comprehensive insurance package covering healthcare expenses and essential vaccinations. Living conditions in Pemba are described as peaceful, with reliable internet connectivity and comfortable accommodations for expatriates.