Project Coordinator

Job Posting Organization:
The International Organization for Migration (IOM) is a leading intergovernmental organization dedicated to promoting humane and orderly migration for the benefit of all. Established in 1951, IOM has grown to encompass over 173 member states and operates in more than 100 countries worldwide. The organization focuses on various aspects of migration, including humanitarian assistance, development, and policy advocacy, with a mission to ensure that migration is safe, orderly, and dignified for all individuals involved.

Job Overview:
The Project Coordinator will play a pivotal role in the coordination and implementation of strategic communications projects within IOM Malaysia. This position requires a proactive individual who can effectively manage project activities, support information management, and liaise with various stakeholders. The incumbent will work closely under the supervision of the Chief of Mission and the Project Development & Programme Support Officer, ensuring that all project activities align with IOM's objectives and contribute to the overall mission of the organization. The role demands a strong ability to analyze and present data, monitor budgets, and facilitate communication among diverse organizational units and external partners. The Project Coordinator will also be responsible for organizing capacity-building workshops and responding to complex information requests, making this a dynamic and multifaceted position.

Duties and Responsibilities:

• Assist in the planning, coordination, implementation, and monitoring of project activities to ensure they meet established objectives and timelines.
• Compile, summarize, analyze, and present information/data on specific project topics, highlighting noteworthy issues for consideration by relevant parties.
• Monitor budget implementation, propose necessary adjustments, and ensure financial compliance throughout the project lifecycle.
• Act as the focal point for administrative coordination of project implementation, liaising extensively with various organizational units and external parties to initiate requests and obtain necessary clearances.
• Draft status reports, identify shortfalls in delivery, and suggest corrective measures to the supervisor.
• Prepare and update reports, briefing notes, graphics, statistical tables, and other documentation related to project issues.
• Organize meetings, workshops, and training sessions; prepare training materials and actively participate in delivering capacity-building workshops.
• Respond to complex information requests and inquiries, maintaining organized files and records.
• Participate in meetings and conferences, maintaining effective liaison and coordination with local authorities, partners, UN agencies, intergovernmental and non-governmental organizations, donors, and other stakeholders relevant to the project. 1
• Monitor the work of implementing partners and report any non-compliance to the supervisor. 1
• Provide inputs for the development of Standard Operating Procedures (SOP) and concept papers, supporting the development of new projects. 1
• Provide guidance and training to other staff in the unit and may supervise other staff as assigned. 1
• Perform other related duties as assigned by the supervisor.

Required Qualifications:
The ideal candidate should possess a High School diploma with six years of relevant experience, or a Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Information Management, Development Communications, or related fields from an accredited academic institution with four years of relevant professional experience. Candidates must demonstrate a strong understanding of migration-related issues and possess the ability to work effectively in a multicultural environment. Additionally, familiarity with UN and bilateral donor programming, as well as financial rules and regulations, is essential.

Educational Background:
Candidates are required to have at least a High School diploma with six years of relevant experience or a Bachelor’s degree in a relevant field such as Political or Social Sciences, International Relations, Development Studies, Information Management, or Development Communications from an accredited institution. This educational background is crucial for understanding the complexities of migration and the operational frameworks of international organizations.

Experience:
The position requires significant experience in information management, including developing, conducting, and evaluating monitoring and evaluation (M&E) activities. Candidates should have experience in strategic communications and liaising with governmental authorities, national and international institutions, UN agencies, and NGOs. Experience working with vulnerable groups such as migrants, refugees, and victims of trafficking is highly valued. Prior work experience with international humanitarian organizations or government institutions in a multicultural setting is considered an advantage.

Languages:
While the job description does not specify mandatory languages, proficiency in English is essential due to the international nature of the organization. Knowledge of additional languages, particularly those relevant to the populations served by IOM, would be considered a valuable asset and enhance the candidate's suitability for the role.

Additional Notes:
The position is likely to be full-time, and while the specific contract duration is not mentioned, candidates should be prepared for a role that may involve ongoing project management responsibilities. The organization is committed to recruiting both nationally and internationally, ensuring a diverse and inclusive workforce. Compensation and benefits details are not specified in the job ad, but candidates can expect competitive remuneration in line with IOM's standards.