Intern - Occupational Health Unit

Job Posting Organization:
The organization is focused on providing global shared services in occupational health, ensuring that health and safety standards are maintained across various operations. It operates under the guidance of the Occupational Health Unit (OHU) and is dedicated to supporting the health and well-being of employees. The organization emphasizes the importance of confidentiality and professionalism in handling sensitive health information, and it aims to foster a collaborative work environment. The OHU is part of a larger network that spans multiple countries, providing essential health services to staff members.

Job Overview:
The intern will work under the direct supervision of the OHU Global Shared Services Centre, closely coordinating with the Senior Administrative Officer and consulting with the Chief of the Occupational Health Unit in Geneva. The primary function of this position is to assist in the daily operations of the OHU, with a focus on learning to use the EarthMed Occupational Health System and Wave effectively. The intern will support the processing of Certified Sick Leave (CSL) requests, ensuring that all documentation is accurate and updated in a timely manner. This role is designed to provide the intern with hands-on experience in managing medical records and staff health documentation, contributing to the overall workflows of occupational health. By the end of the internship, the intern is expected to demonstrate proficiency in using the relevant systems, understand the sick leave management process, and apply administrative skills in a medical support setting while maintaining confidentiality and professionalism.

Duties and Responsibilities:

• Learn to effectively use EarthMed and Wave to support daily operations of the Occupational Health Unit.
• Assist in processing Certified Sick Leave (CSL) requests, ensuring accurate documentation and timely updates in the systems.
• Review, validate, and process sick leave certificates in accordance with OHU procedures, maintaining strict medical confidentiality.
• Coordinate with relevant units to ensure accurate and timely handling of health documentation.
• Uphold confidentiality and professionalism in all interactions and documentation handling.
• Apply organizational skills in managing data and documents related to occupational health.
• Participate in training sessions and workshops to enhance understanding of occupational health workflows and systems.

Required Qualifications:

• Undergraduates from any International Studies, Medical Sciences, or Business-related courses with a school requirement for internship or On the Job Training.
• Recent graduates from accredited academic institutions are also eligible to apply.
• Backgrounds in international studies, business administration, public health, or related fields are considered advantageous.
• Familiarity with document handling, data entry, or basic health records management is preferred.
• Strong attention to detail and organizational skills are essential.
• Ability to maintain confidentiality and handle sensitive health information with discretion is mandatory.

Educational Background:
Candidates must be undergraduates or recent graduates from accredited universities, particularly those listed in the UNESCO World Higher Education Database. While the role is open to graduates from diverse academic disciplines, those with backgrounds in international studies, business administration, public health, or related fields will have an advantage. The educational requirement emphasizes the importance of having a foundational understanding of the relevant fields to effectively contribute to the OHU's operations.

Experience:
While prior internship or volunteer experience in an administrative, HR, or healthcare-related setting is preferred, it is not a strict requirement. Candidates should have some familiarity with document handling, data entry, or basic health records management. Experience supporting occupational health or HR initiatives is considered an advantage, as it would provide relevant context for the intern's responsibilities within the OHU.

Languages:
The job does not specify mandatory languages, but proficiency in English is likely essential given the international context of the organization. Additional language skills may be beneficial, particularly in languages relevant to the organization's operations or the regions it serves.

Additional Notes:
The internship is likely to be a full-time position, with specific details regarding contract duration and seniority level not provided in the job description. The role is open to both national and international candidates, reflecting the organization's commitment to diversity and inclusion in its workforce. Compensation and benefits details are not specified, but interns may expect to gain valuable experience and skills that will enhance their future career prospects.