Programme Associate

Job Posting Organization:
UN Women was established in July 2010 by the United Nations General Assembly as the United Nations Entity for Gender Equality and the Empowerment of Women. The organization was created as part of the UN reform agenda, which aimed to consolidate resources and mandates to achieve greater impact in the area of gender equality and women's empowerment. UN Women merges and builds upon the work of four previously distinct parts of the UN system that focused on gender equality and women's empowerment. The organization operates globally, with a mission to eliminate discrimination against women and girls, empower women, and achieve equality between women and men as partners and beneficiaries of development, human rights, humanitarian action, and peace and security" style="border-bottom: 1px dotted #007bff !important;">security. UN Women plays a pivotal role in managing the Women’s Peace and Humanitarian Fund (WPHF), which is the only global financing mechanism dedicated to supporting women's participation in peacebuilding and humanitarian action. The organization is committed to creating a diverse and inclusive environment of mutual respect, and it operates in numerous countries around the world, working with various stakeholders to strengthen women-led organizations in crisis-affected settings.

Job Overview:
The Programme Associate position at UN Women is integral to the successful implementation of the Women’s Peace and Humanitarian Fund (WPHF) initiatives. The successful candidate will report to the WPHF Program Manager and will work closely with the Programme Team to develop and implement effective programs that align with UN Women’s rules and regulations. The role involves providing comprehensive support in research, financial management, and program implementation. The Programme Associate will be responsible for ensuring that operational, administrative, and programmatic support is provided effectively, which includes collaborating with operations, program, and project personnel both in the Country Office (CO) and UN Women Headquarters (HQ) to resolve complex finance-related issues and facilitate the exchange of information. This position is crucial for empowering women and promoting inclusive peacebuilding and humanitarian action, as it directly contributes to the mission of UN Women.

Duties and Responsibilities:
The Programme Associate will have a wide range of duties and responsibilities, including but not limited to:

• Providing administrative and logistical support for the formulation and management of programs, which includes preparing program work plans, budgets, and proposals, as well as offering technical guidance to CO/MCOs and executing agencies on routine delivery and reporting of program-supported activities and finances.
• Supporting the financial management of the Programme Unit by creating projects in the Quantum system, preparing budget revisions, and monitoring budget preparation and finances of programs/projects.
• Undertaking logistical, administrative, and financial arrangements for meetings, workshops, events, and missions, including making travel arrangements for the Programme Team.
• Assisting in resource mobilization efforts by preparing cost-sharing agreements and organizing information from donors and the program team.
• Facilitating knowledge building and sharing by synthesizing lessons learned and best practices related to program management and finance, and organizing training for office personnel and partners.
• Performing other duties as necessary for the efficient functioning of the Office and the Organization.

Required Qualifications:
The position requires a minimum of secondary education, with a Bachelor’s degree in business or public administration being desirable. Candidates must possess strong administrative skills and the ability to execute administrative processes and transactions effectively. A good knowledge of program management is essential, along with strong financial and budgeting skills. Proficiency in IT and the ability to create, edit, and present information in clear formats are also required. Candidates should demonstrate accountability, creative problem-solving abilities, effective communication skills, and inclusive collaboration.

Educational Background:
Completion of secondary education is required for this position. A Bachelor’s degree in business or public administration is desirable, as it provides a solid foundation for the administrative and program management tasks associated with the role.

Experience:
Candidates must have at least 6 years of progressively responsible experience in administration or program management/support. Experience in a computer environment using multiple office software packages is required, along with experience in supporting a team. Familiarity with a modern web-based ERP System, preferably Oracle Cloud, is desirable, as it will enhance the candidate's ability to manage financial and administrative tasks effectively.

Languages:
While the job description does not specify mandatory languages, proficiency in English is typically required for positions within UN Women, given the organization's international scope. Knowledge of additional languages may be considered an asset, particularly those relevant to the regions in which UN Women operates.

Additional Notes:
The position is likely to be full-time, and candidates should be aware that UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations. This includes policies against sexual exploitation and abuse, sexual harassment, and discrimination. Selected candidates will undergo rigorous reference and background checks, which will include verification of academic credentials and employment history. It is essential for applicants to complete all sections of the application form to avoid disqualification from the recruitment process.